The Scenario
You are an HR coordinator and you have 35 new hires starting Monday. Every one of them needs a Ramp account so they can expense travel on day one. You have their names, emails, and department IDs in a Google Sheet — it is the same onboarding tracker you use for every new cohort. This is the third time this quarter you have done this. The first time, you entered each person manually into Ramp. The second time, you asked someone from finance to do it. This time you are doing it yourself again because the finance contact is out.
The bad version:
- Open Ramp's people management view and start sending invite emails one at a time.
- For each of the 35 people: click invite, paste the email, assign the department, confirm the role, send.
- Lose your place at row 19 because a Slack notification pulled your attention, restart from row 18 to be safe.
Inviting 35 people takes the better part of an hour when done manually. You have four other things due today.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the onboarding list and sends Ramp invites through the built-in integration — one invite per row, with the result logged back to the sheet.
For each new hire in this sheet (name in column A, email in column B, department ID in column C), create a Ramp user invite and log the invite task ID in column D
What You Get
- A Ramp invite is sent for each row in the sheet.
- Column D receives the invite task ID for each successful invite — your audit record.
- Any row where the invite fails (invalid email format, existing user, unknown department) shows an error message in column D.
- You can forward the sheet to the finance team as confirmation without building a separate tracker.
What If the Data Is Not Quite Ready
Some emails in the sheet might already have Ramp accounts
Send Ramp invites for each row in this sheet (email in column B, department ID in column C), log the invite task ID in column D, and if the email already has a Ramp account write Already Exists in column D
Department IDs look suspect and might need validation first
Before sending invites, check each department ID in column C against the Ramp department list and mark any unrecognized IDs as Bad Department in column D — then send invites for all rows with valid department IDs and log the result
You want to mark column E with the invite status in plain language
For each row in this sheet, send a Ramp invite using email in column B and department ID in column C, then write Invited in column E on success or the error reason on failure
Kill chain: validate department IDs, send invites, and produce a summary
Check each department ID in column C against Ramp and mark unrecognized IDs as Bad Department in column D — for all valid rows send a Ramp invite using email from column B, log the invite task ID to column D, and add a summary at the bottom counting total invited versus total errors
The full new-hire provisioning run with pre-validation and audit trail in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open your onboarding tracker, then ask it to send Ramp invites for the new cohort and log results per row. Related: run a user access audit across your existing Ramp accounts, or bulk issue virtual cards once the accounts are active.