The Scenario
You are an IT security manager and it is the end of the quarter. Your compliance checklist includes a quarterly access review for every SaaS tool with admin capabilities. Ramp is on the list. You need to know who has admin versus employee roles, which accounts are deactivated, and what department each person belongs to. Last quarter, your predecessor handed you a stale spreadsheet that turned out to be four months old.
The bad version:
- Log into Ramp's people management view, filter to active users, export the list.
- Filter to deactivated users, export that list separately.
- Combine both CSVs, add a column for the review action, manually categorize each deactivated user as Remove and each user with no department as Fix Dept.
- Send the combined sheet to the CISO, who replies asking why the row count does not match the headcount report from HR.
You have now spent two hours on a report that should have taken fifteen minutes.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It calls Ramp's user management API through its built-in integration and writes the full user list into the sheet in one pass, with action flags computed inline.
List all users in our Ramp organization and import name, email, role, department, and status into this sheet for a quarterly access audit
What You Get
- Every Ramp user — active and deactivated — lands in the sheet in a single table.
- Name, email, role (admin or employee), department, and account status are all in labeled columns.
- The row count matches Ramp's live user count, not an old export.
- You can hand the sheet to the CISO without a second pass.
What If the Data Is Not Quite Ready
You want the action column pre-populated for the reviewer
Fetch all Ramp users, import name, email, role, department, and status, then add an Action column that writes Remove for deactivated users and Fix Dept for active users with no department assigned
You only want admin accounts for a focused review
List all Ramp users with an admin role, import name, email, department, and status into this sheet
Some users belong to departments that no longer exist in the org chart
Fetch all Ramp users, import name, email, role, department, and status, then add a flag in column G that says Verify Dept for any department name not present in the approved department list on the OrgChart tab
Kill chain: pull all users, flag actions, sort, and summarize
List all Ramp users, import name, email, role, department, and status, add an Action column marking deactivated users as Remove and users with no department as Fix Dept, sort by role descending so admins appear at the top, and add a summary row showing total active, total deactivated, and total missing department
The complete access review deliverable in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask it to pull your full Ramp user list with roles and status flags. Related: run a card audit across the full portfolio, or bulk-invite new hires to Ramp from the onboarding tracker.