The Scenario
You are a RevOps analyst. Q1 just ended and you need to reconcile the Recall.ai bill. Your finance team wants total bot-minutes consumed per week for the quarter, broken down by calendar week, with start date, end date, and total recording seconds in each row.
The Recall.ai billing usage endpoint has the data. Your Google Sheet is waiting. Between the two is about 12 weeks of data entry you do not want to do.
The bad version of the next two hours:
- You open the Recall.ai docs, find the usage API endpoint
- You write a curl command, run it for week 1, copy the JSON response, extract the seconds field
- Switch to the sheet, type the start date, end date, and total seconds for week 1
- Repeat for weeks 2 through 12
- Forget that March had an extra day and your week boundaries are off by one
- Finance gets a spreadsheet with 11 rows instead of 13 because you miscounted the weeks.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads your date parameters and calls the Recall.ai usage API for each week.
Open the SheetXAI sidebar and type:
Retrieve Recall.ai billing usage for each week of Q1 — one row per week with start date, end date, and total bot-seconds. Write each row into the sheet starting at row 1.
SheetXAI calculates the week boundaries for Q1, calls the Recall.ai usage endpoint for each week, and writes one row per week into the sheet. Thirteen weeks, thirteen rows, no manual date math.
What You Get
A quarterly usage table ready for cost analysis:
- Column A — week start date
- Column B — week end date
- Column C — total bot-seconds for that week
The week boundaries are calculated correctly, including weeks that straddle month boundaries or the end of the quarter. You get exactly as many rows as there are calendar weeks in Q1.
Want cost per week added immediately? Add to the prompt: "Also calculate cost per week into column D based on a rate of $0.003 per bot-second." SheetXAI adds the formula column.
What If the Data Is Not Quite Ready
Billing reconciliation usually involves follow-on questions. SheetXAI handles them in the same session.
When the week boundaries need to align with your fiscal calendar
Your company's fiscal weeks start on Monday, not Sunday, which shifts the boundaries slightly from ISO weeks.
Retrieve Recall.ai billing usage for each fiscal week of Q1, where weeks start on Monday. Write start date, end date, and total bot-seconds for each week into the sheet, one row per week.
When you need the comparison to Q4 of the prior year
Finance wants to see Q1 usage alongside Q4 for the variance analysis.
Retrieve Recall.ai billing usage for each week of Q4 last year and each week of Q1 this year. Write them into two separate sections in the sheet: Q4 weeks starting in row 1, Q1 weeks starting two rows below the last Q4 row. Include start date, end date, and total bot-seconds in each section.
When you need usage grouped by month instead of week
Your cost center budget is monthly, not weekly.
Retrieve Recall.ai billing usage for January, February, and March, grouped by calendar month. Write one row per month with total bot-seconds into the sheet.
When you need the full cost reconciliation package
Finance needs the total bot-seconds, a cost estimate, the prior quarter for comparison, and a variance percentage all in one table.
Retrieve Recall.ai billing usage for Q1 and Q4 of last year, broken down by week. Write start date, end date, Q1 bot-seconds, Q4 bot-seconds, estimated cost for each week at $0.003 per second, and the week-over-week variance percentage into columns A through F. Flag any week where usage increased by more than 20% with "SPIKE" in column G.
The pattern: give SheetXAI the date range and the billing rate, and it builds the reconciliation table end to end.
Try It
Get the 7-day free trial of SheetXAI and open a blank sheet, then ask it to pull your Recall.ai usage data by week. The Recall.ai integration is included in every SheetXAI plan. For related operational workflows, see how to monitor bot status across your workspace or the Recall.ai in Google Sheets overview.