The Scenario
You're a content strategist building a Reddit distribution plan for a B2B software company. Your CMO handed you a list of 15 topic keywords in column A — things like "sales automation," "cold outreach," "pipeline management" — and wants to know which subreddits actually have audiences for each one before you commit to a posting calendar. She needs subscriber counts and community descriptions so she can decide which communities are worth engaging. The deck goes to the board in two weeks.
The bad version:
- Go to Reddit's search, type each keyword, click "Communities," manually note the top subreddit names, subscriber counts, and descriptions for each
- Realize Reddit's community search only shows a handful of results before burying the rest behind a "See more" link that doesn't behave consistently across keywords
- Come back to the sheet 30 keywords later and discover you forgot to capture descriptions for the first 8 because you were moving too fast
This is supposed to be the research phase, not the deliverable. The hours spent here should be zero.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the keywords in column A, understands the task, and through its built-in Reddit integration it can search for communities and write the results back into a structured table.
For each keyword in column A, search Reddit for matching subreddits and write the top 5 results with subreddit name, subscriber count, and description into columns B, C, and D — one row per result, grouped by keyword
What You Get
- Columns B through D populated for each keyword: subreddit name, subscriber count, and community description
- Top 5 matching subreddits per keyword, ordered by relevance
- Results grouped by keyword so the output maps directly back to column A
What If the Data Is Not Quite Ready
You only want subreddits above a minimum subscriber threshold
Small subreddits are not worth the distribution effort for your campaign.
For each keyword in column A, search Reddit for matching subreddits — filter to communities with at least 10,000 subscribers — write the top 5 results with subreddit name, subscriber count, and description into columns B, C, and D grouped by keyword
You want to capture the subreddit URL alongside the name
Your team needs clickable links, not just subreddit slugs, when reviewing the research doc.
For each keyword in column A, search Reddit for matching subreddits and write the top 3 results with subreddit name, subscriber count, description, and full URL into columns B through E — one row per result, grouped by keyword
Some keywords in column A need to be skipped
A few rows in column A are headers or notes, not actual keywords. You want the prompt to handle that gracefully.
For each non-empty keyword in column A that is not a header or note row, search Reddit for matching subreddits and write the top 5 results with subreddit name, subscriber count, and description into columns B, C, and D
Full distribution research pull: discover communities, filter, and rank by fit
For each keyword in column A, search Reddit for matching subreddits with at least 5,000 subscribers — write subreddit name, subscriber count, description, and URL into columns B through E — then in column F add a fit score from 1 to 5 based on how closely the community matches the keyword topic — sort results within each keyword group by fit score descending
One prompt builds the community map that would otherwise take a full research sprint.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet with topic keywords in column A, then ask it to find and catalog the matching Reddit communities with subscriber counts and descriptions. Related spoke: Fetch Subreddit Posting Rules. Back to the overview: Reddit + Google Sheets.