The Scenario
New hire in the office. She asked a straightforward question: can you send me the client list so I can start learning the accounts? You said sure. Then you opened Rentman and remembered that the contact data in there has never been properly audited — 500 records, some going back five years, companies merged, people who left, email addresses that bounce.
The office manager asked you to use this moment to do the data quality review that's been on the backlog forever. Get all the contacts out, flag the obvious problems, and put it in Sheets.
The bad version:
- Export contacts from Rentman, get a CSV
- Open it and realize contact persons (the individuals linked to companies) are in a completely separate export from the company records
- Merge the two by company ID, discover 60 company records have no linked contact persons at all and 22 contact persons link to company IDs that no longer exist
The merge produces a join with orphan rows on both sides and no clean way to present it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It can pull both Rentman contacts and their linked contact persons into a flat, reviewable structure — one operation.
Export all Rentman contacts with their name, email, phone, and city into columns A through D starting at row 2
What You Get
- Column A: company or contact name
- Column B: primary email address
- Column C: phone number
- Column D: city
- One row per contact record
- Contact persons linked to each company can be fetched separately by adding that to the prompt
What If the Data Is Not Quite Ready
You need contact persons (individuals) not just company records
Pull all contact persons from Rentman and write their full name, email, phone, and parent company name into columns A through D
You want both companies and their contact persons in one flat list
Export all Rentman contacts and for each contact also list the linked contact persons — write company name, contact person name, email, and phone into columns A through D with one row per contact person (repeat the company name for each)
Flag contacts with missing email addresses for the new hire to follow up on
Fetch all Rentman contacts, write company name, email, phone, and city into columns A through D, and put MISSING EMAIL in column E for any record without an email address
Full data quality kill chain: pull all contacts and contact persons, flag duplicates by email, flag missing fields, sort by completeness score
Export all Rentman contacts and contact persons into a flat list with company name, person name, email, and phone in columns A through D — add a Completeness column E that scores 1 point per non-blank field (max 4), flag any email that appears more than once in column B as DUPLICATE EMAIL in column F, then sort by column E ascending so the most incomplete records appear first
The new hire gets a clean starting point. The office manager gets the audit that's been waiting.
Try It
Get the 7-day free trial of SheetXAI and open a blank spreadsheet — then ask it to pull the Rentman contact list for review. If you're also reviewing which contacts are linked to upcoming projects, the upcoming projects spoke shows how to pull that view.