The Scenario
Quarter-end. You're a production manager and the CFO wants to know what the company spent on third-party equipment rentals over the past three months — total, by supplier, and broken down by project. The subrental records live in Rentman. Nobody has ever pulled them into a spreadsheet for this kind of analysis.
The bad version:
- Search for a subrental export option in Rentman, find it buried three levels deep in the reporting module
- Get a CSV that lists subrental IDs but not supplier names — those are in a separate contacts export
- Join the two files by supplier ID in Sheets, discover the date format in the subrental export doesn't match the format in the contacts export and the join breaks on dates
An hour later you have a spreadsheet with wrong totals and you don't know where the error is.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It connects to Rentman and can pull subrental records — with supplier names resolved — for whatever date range you need.
List all Rentman subrentals from the last 3 months and write supplier name, equipment description, rental period, and total cost into columns A through D starting at row 2
What You Get
- Column A: supplier name (resolved from the linked contact)
- Column B: equipment description as entered in the subrental record
- Column C: rental period (start and end dates, or a formatted range)
- Column D: total cost as a numeric value
- Filtered to the past 90 days
- One row per subrental record
What If the Data Is Not Quite Ready
You need the linked project name to break spend down by event
Pull all Rentman subrentals from the last 3 months and write supplier name, equipment description, linked project name, and total cost into columns A through D
Some subrentals don't have a project linked — flag those for review
Fetch all Rentman subrentals from the past 3 months, write supplier name, equipment description, project name, and total cost into columns A through D, and put NO PROJECT in column C for any subrental without a linked project
You need a per-supplier subtotal for the CFO summary
Get all Rentman subrentals from Q2, write the full detail into Sheet1 columns A through D, then in Sheet2 create a supplier summary with supplier name and total spend — sorted by spend descending
Full supplier cost kill chain: fetch subrentals, group by supplier and project, flag any supplier over 10000 in spend as KEY SUPPLIER
Pull all Rentman subrentals from the last 3 months, write supplier name, project name, and total cost into columns A through C, sum costs per supplier in Sheet2 column B with supplier names in column A, flag any supplier with total spend over 10000 as KEY SUPPLIER in column C, and sort by total spend descending
The CFO gets the subrental breakdown without a two-hour data wrangling session behind it.
Try It
Get the 7-day free trial of SheetXAI and open the supplier spend spreadsheet — then ask it to pull the Rentman subrental records for the quarter. If you're analyzing project costs alongside subrental spend, the project costs spoke covers pulling those in the same workflow.