The Scenario
The IT director at your MSP sent a request this morning: she needs a complete hardware register for the quarterly audit — every tracked device across all customers, with asset name, serial number, customer name, and type. There are 600 assets in RepairShopr. The audit is next Tuesday. This is the third time this register has been requested in a year, and each time, someone has spent two days on it from scratch because nobody kept a living document.
The bad version:
- Export assets from RepairShopr to CSV. Open the CSV. Realize it exported 600 rows but also included a header row that RepairShopr decided to format differently, breaking the import into Excel.
- Fix the header row. Sort by customer name. Realize "customer name" is actually a customer ID in the export, and the actual name is in a different column that didn't export.
- Re-export with different settings. Spend another forty minutes reformatting.
Two days of this is what the previous two registers took. The audit deadline doesn't move.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what you're building, and through its built-in RepairShopr integration it can pull all 600 assets with the fields you actually need — customer name, not customer ID — in one operation.
Fetch all RepairShopr assets and write asset name, serial number, customer name, and asset type into columns A through D
What You Get
- Column A: asset name as it appears in RepairShopr
- Column B: serial number
- Column C: customer name (resolved, not an ID)
- Column D: asset type
- Assets with missing serial numbers are included, not silently excluded — you can see exactly what's incomplete
What If the Data Is Not Quite Ready
You want last service date included for the audit
List every asset in RepairShopr and put device name, customer email, asset type, and last service date into this sheet
Some assets belong to customers who are no longer active and you want to flag those
Fetch all RepairShopr assets and write asset name, serial number, customer name, and asset type into columns A through D; put "INACTIVE CUSTOMER" in column E for any asset where the associated customer has a status of inactive
You want to filter by asset type to focus the audit on a specific device category
Fetch all RepairShopr assets where asset type contains "laptop" or "Laptop" and write asset name, serial number, customer name, and last service date into columns A through D
Full hardware register in one pass: all assets, flag missing serials, sort by customer
Pull all RepairShopr assets and write asset name, serial number, customer name, and asset type into columns A through D; put "MISSING SERIAL" in column E for any row where column B is empty; sort the table by column C alphabetically so all assets are grouped by customer
The pattern: one prompt delivers the audit-ready register that would otherwise take two days to assemble from a series of imperfect exports.
Try It
Open a Google Sheet and get the 7-day free trial of SheetXAI — ask it to pull all 600 RepairShopr assets, flag those with missing serial numbers, and sort by customer so your hardware register is audit-ready before Tuesday. For related work, see how to export open tickets for workload planning or the RepairShopr integration overview.