The Scenario
It's Thursday afternoon and the owner just asked how much is sitting in unpaid invoices. You're the billing coordinator, and you know the number is in RepairShopr somewhere — but to answer the question with any confidence, you need all 60 unpaid invoices in a sheet where you can sort by overdue date, total amount, and customer so you can prioritize who to call before the weekend. The request arrived at 3:30 PM. The owner expects an answer by EOD.
The bad version:
- Open RepairShopr, filter invoices by payment status "unpaid," and export to CSV.
- Open the CSV, find that the due date exported as a UTC timestamp in milliseconds, and spend ten minutes converting it to a readable date.
- Sort by days overdue, realize "days overdue" is not a field in the export, and build a formula against today's date — which requires fixing the date format first.
You've been working on the spreadsheet for 35 minutes and you haven't made a single collection call yet.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what you're working with, and through its built-in RepairShopr integration it can pull all unpaid invoices with the fields you actually need — including a calculated days-overdue column — without any manual post-processing.
Fetch all unpaid RepairShopr invoices and write invoice number, customer name, total amount, due date, and days overdue into columns A through E
What You Get
- Column A: invoice number
- Column B: customer name
- Column C: total amount (numeric)
- Column D: due date in readable format
- Column E: number of days overdue (negative means not yet due, positive means past due)
- Any invoice that can't be retrieved surfaces an error in a separate row so nothing is silently dropped
What If the Data Is Not Quite Ready
You want to sort by most overdue without a separate sort step
List all unpaid RepairShopr invoices with invoice number, customer name, total, due date, and days overdue in columns A through E, sorted by column E descending so the most overdue invoices appear first
You need customer email alongside invoice details for the outreach list
Fetch all unpaid RepairShopr invoices and write invoice ID, customer name, customer email, total amount, and due date into columns A through E
You only want invoices overdue by more than 30 days
Pull all RepairShopr invoices with payment status unpaid where the due date is more than 30 days ago and write invoice number, customer name, total, and days overdue into columns A through D
Full AR review in one shot: pull, flag severity, sort
Fetch all unpaid RepairShopr invoices and write invoice number, customer name, total, due date, and days overdue into columns A through E; put "CRITICAL" in column F for invoices more than 60 days overdue, "FOLLOW UP" for 15-60 days, and leave column F blank for anything under 15 days; sort the table by column E descending
The pattern: one prompt gives you the sorted, flagged sheet that would otherwise take 40 minutes to assemble by hand.
Try It
Open a Google Sheet and get the 7-day free trial of SheetXAI — ask it to pull all your unpaid RepairShopr invoices, flag by severity, and sort by days overdue so you can start making calls immediately. For related work, see how to export payment records for reconciliation or the RepairShopr integration overview.