The Scenario
The quarterly business review is in two weeks. Your VP of Sales has asked for a sending-window audit — she wants to know which campaigns are sending when, in which timezones, and whether your team's reply windows are aligned with the timezones of the accounts they are targeting.
You have twelve Reply campaign schedules. You need them documented in a Google Sheet with name, timezone, and sending window side by side so you can put them in the deck.
The bad version:
- Open Reply. Navigate to the Schedules section. Click the first schedule. Note the name, timezone, start time, and follow-up timing. Open your sheet. Type each field in the right column. Go back to Reply. Click the next schedule.
- Twelve schedules. Each one has four or five fields. You are manually transcribing information that already exists in a structured system.
- You finish. Your manager asks if the data is current. You say yes. She asks how you know. You say you pulled it this morning. She asks if you can pull it again after the timezone adjustment she made yesterday. You go back and do it again.
Documentation that lives in a spreadsheet and is manually maintained is not documentation. It is a time bomb.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet that can pull structured data out of Reply and write it exactly where you need it.
Retrieve all Reply campaign schedules and write each schedule's name, timezone, and main sending window into columns A, B, and C of the Schedules sheet
What You Get
- One row per schedule in the Schedules sheet.
- Column A: schedule name.
- Column B: timezone (as Reply stores it, e.g., America/New_York).
- Column C: the main sending window (start time and end time for the active sending period).
- All twelve schedules retrieved in one call, no transcription involved.
What If the Data Is Not Quite Ready
You want follow-up timing included in addition to the main sending window
Retrieve all Reply campaign schedules and write the schedule name, timezone, sending window start, sending window end, and follow-up delay in days into columns A through E of the Schedules sheet
You only want schedules associated with active campaigns
Fetch all active Reply campaigns, get their associated schedule, and write the campaign name, schedule name, and timezone into columns A, B, and C of the Schedules sheet
You want to group schedules by timezone to see clustering
Retrieve all Reply campaign schedules, write name and timezone into columns A and B, then sort the rows by timezone alphabetically so schedules in the same region are grouped together
Pull schedules, highlight any that are sending outside business hours for their timezone, and flag them
Retrieve all Reply campaign schedules, write name, timezone, and sending window into columns A, B, and C. In column D, flag any schedule whose sending window extends before 8 AM or after 6 PM in the local timezone as 'off-hours'
The refresh is just running the prompt again. The data is always current.
Try It
Get the 7-day free trial of SheetXAI and open the sheet where you want your sending-window audit to live. Ask it to pull all Reply campaign schedules and write the name, timezone, and window into three columns. Related: export campaign contacts or the hub overview.