The Scenario
A regulatory review is coming up. Your compliance officer needs a complete inventory of every Roam video recording made in the past 60 days — recording ID, associated meeting ID, start time, end time, and duration. The requirement landed in your inbox at 4 PM on a Wednesday. The submission deadline is Friday morning.
Roam has all of this. None of it is in a spreadsheet.
The bad version:
- You pull up Roam's recording API docs and realize the endpoint returns paginated results with a cursor — you'll need to loop until you've retrieved all pages.
- You write a script, run it, get 140 recording objects back in a JSON file, then spend 30 minutes parsing the nested metadata fields into a flat CSV your compliance officer can actually read.
- You open the CSV in a Google Sheet, discover the timestamps are in ISO 8601 format but your compliance template expects MM/DD/YYYY HH:MM — so you add a helper column and reformat. You finish Thursday evening with no buffer for corrections.
The data pull itself shouldn't take most of the two days.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It calls Roam's recording API, handles pagination, and writes the data into your sheet in the format you specify.
List all Roam recordings from the last 60 days and write recording ID, associated meeting ID, start time, and end time into the 'Recording Inventory' sheet
What You Get
- One row per recording in the 'Recording Inventory' sheet
- Recording ID in column A, meeting ID in column B, start time in column C (formatted datetime), end time in column D
- All pages of results retrieved automatically — 140 recordings come back as 140 rows
- No JSON parsing, no cursor loop, no reformatting step
What If the Data Is Not Quite Ready
You also need duration calculated from the start and end times
List all Roam recordings from the last 60 days. Write recording ID (A), meeting ID (B), start time (C), end time (D), and duration in minutes calculated from start and end (E) into the 'Recording Inventory' sheet.
Compliance wants the timestamps in MM/DD/YYYY HH:MM format
Fetch all Roam recordings from the past 60 days. Write recording ID (A), meeting ID (B), start time formatted as MM/DD/YYYY HH:MM (C), and end time formatted as MM/DD/YYYY HH:MM (D) into the 'Recording Inventory' sheet.
You want to flag recordings that lasted less than 2 minutes as potentially anomalous
Pull all Roam recordings from the last 60 days. Write recording ID (A), meeting ID (B), start time (C), duration in minutes (D). If duration is less than 2 minutes, write 'Review' in column E; otherwise leave column E blank.
Full compliance package: pull recordings, join to the meeting log, and summarize by week
Fetch all Roam recordings from the last 60 days into the 'Recording Inventory' sheet — recording ID (A), meeting ID (B), start time (C), duration in minutes (D). Then in a 'Weekly Summary' tab, write the count of recordings per week with total duration for the reporting period.
One prompt builds the detailed log and the executive summary tab your compliance officer actually submits.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet you're using for your regulatory submission, then ask it to export the Roam recording inventory. The user audit log spoke covers access event data if your review includes both recordings and user activity.