The Scenario
A six-month contractor engagement just wrapped. Twenty-five people were on the project group — a sensitive Roam channel with access to planning documents and internal communications. Their offboarding paperwork is done. Their Roam user IDs are in a Google Sheet. The one thing still open is removing them from the group.
You find out about this three days after the engagement ended. The project manager assumed IT handled it. IT assumed the project manager handled it.
The bad version:
- You navigate to the group in Roam's admin console and start removing members one by one. Each removal is a separate confirmation click.
- Twelve removals in, you realize the console only shows 20 members at a time and you're not sure you have the right group — there are two groups with similar names. You pause to double-check.
- You finish 22 of the 25, lose count, and can't easily verify the final state without re-exporting the full member list and comparing it to the sheet.
Twenty-five contractors with lingering access to an internal channel is the kind of thing that comes up in a security review at the worst possible moment.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the list of Roam user IDs and sends the group removal calls for every row — the group ID comes from the sheet itself.
Remove every Roam user ID in column A of the 'Contractors Offboarded' sheet from group ID listed in cell C1, and write the result in column B for each row
What You Get
- Each user ID in column A gets a SCIM PATCH request removing them from the group in cell C1
- Column B gets "Removed" for each successful removal
- Failures — user not in the group, group ID mismatch — get an error note in column B so nothing is silently skipped
- Cell C1 can be updated to a different group ID if you need to run the same removal against a second group
What If the Data Is Not Quite Ready
Some contractors are in multiple groups and need to be removed from all of them
For each user ID in column A of the 'Contractors Offboarded' sheet, remove them from all group IDs listed in columns C1, C2, and C3. Write a summary of which groups each user was removed from in column B.
You want to verify they're actually in the group before attempting removal
For each user ID in column A of the 'Contractors Offboarded' sheet, check whether they are a member of group ID in cell C1. Write 'In Group' or 'Not In Group' in column B. Then remove only those marked 'In Group' and update column B to 'Removed'.
The group ID isn't known — you only have the group display name
Look up the Roam group ID for the group named in cell C1 of the 'Contractors Offboarded' sheet. Then remove every user ID in column A from that group and write the result status in column B.
Full cleanup: remove from group, deactivate accounts, and log everything
For each user ID in column A of the 'Contractors Offboarded' sheet: remove them from the group ID in cell C1, deactivate their Roam account by setting active=false, and write the outcome of both steps in column B and column C respectively.
Two operations, one prompt — removes group access and closes the account in the same pass.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet your security or project team uses to track contractor offboarding, then ask it to clear the Roam group access. You might pair this with the user deactivation spoke to close both steps in one session.