The Scenario
Your organization just brought in a new safety investigator to handle a regulatory audit — and the auditor wants them assigned as a collaborator on 30 specific incidents before the review starts Thursday. You have a spreadsheet with the incident IDs. The investigator's user ID is in the system. There are 30 rows.
Someone on your team tried doing this manually last quarter and spent an afternoon clicking through SafetyCulture incident pages one at a time. That person has since moved teams, and now it's your problem.
The bad version:
- Open SafetyCulture, navigate to the first incident in your list, find the collaborator field, and add the investigator.
- Save. Go back to the incident list. Find the next incident ID in your spreadsheet. Repeat.
- Realize halfway through that you navigated to the wrong incident for row 12 because the IDs in the sheet and the UI look similar and you mis-read one.
Thirty manual updates is an afternoon. An afternoon you don't have three days before an audit.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads your incident IDs and the collaborator assignment you need, then handles every API call to SafetyCulture — writing the outcome back to your sheet so you have a record.
Open the SheetXAI sidebar and paste this:
For each incident ID in column A, add the user ID in column B as a SafetyCulture incident collaborator and write 'assigned' or the error to column C.
What You Get
- A collaborator assignment attempted for every incident ID in column A.
- Column C updated with "assigned" for each success, or the specific error message for any that fail.
- A clear audit trail of which incident IDs were processed and which ones need attention — useful if the regulatory auditor asks.
What If the Data Is Not Quite Ready
One user ID needs to go on all 30 incidents
If column B only has the investigator's user ID in one cell and the rest are blank, clarify that.
For each incident ID in column A, add user ID [investigator_user_id] as a SafetyCulture collaborator and write the result to column B.
Some incident IDs in column A are duplicates
Deduplicate column A before processing, then for each unique incident ID add user ID [investigator_user_id] as a collaborator and write 'assigned' or the error to column B.
You need to add multiple collaborators from a second sheet
Your audit requires two investigators on each incident, and their user IDs are in a separate "Investigators" sheet.
For each incident ID in column A of my 'Incidents' sheet, add both user IDs from cells B1 and B2 of my 'Investigators' sheet as SafetyCulture collaborators, and write the result for each assignment to columns B and C.
Full audit-prep pipeline in one shot
Deduplicate incident IDs in column A, then for each unique ID add user ID [investigator_user_id] as a SafetyCulture collaborator, write 'assigned' or the error to column B, and at the bottom write a summary row with total assigned and total failed.
The sheet becomes your proof of assignment when the auditor asks.
Try It
Get the 7-day free trial of SheetXAI and open a Google Sheet with SafetyCulture incident IDs — then ask it to handle bulk collaborator assignments. When you're done, see how the same workflow handles bulk-creating OSHA cases or check the SafetyCulture integration overview.