The Scenario
It's Friday afternoon. Thirty-five employees are being promoted to supervisor roles starting Monday. As the IT admin, you need to assign the "Supervisor" permission set in SafetyCulture to each one before their role change takes effect — otherwise they'll show up on Monday without access to the inspection templates they're responsible for running.
HR sent you a Google Sheet with the user IDs. You've never done a bulk permission assignment in SafetyCulture before. You open the Help Center and find that the only documented approach is clicking through each user's profile in the admin panel.
The bad version:
- Open SafetyCulture admin, navigate to the first user's profile from your list.
- Find the permission set assignment field and change it to "Supervisor."
- Save. Go back. Find the next user in the list. Repeat.
- At user 18, realize the admin panel times out after inactivity and you need to log in again, which resets your position in the list.
Thirty-five manual permission assignments with a session timeout halfway through is not how you planned to spend Friday afternoon.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads your user IDs and handles the SafetyCulture permission set assignment for every row — writing the result to column B so you have a confirmation record.
Open the SheetXAI sidebar and paste this:
For each user_id in column A of my Google Sheet, assign permission set [permission_set_id] in SafetyCulture and write 'assigned' or the error to column B.
What You Get
- A permission set assignment sent to SafetyCulture for every user_id in column A.
- Column B updated with "assigned" for each success, or the specific error for any that fail.
- A record of which assignments succeeded before the weekend — so if anyone calls Monday morning saying they can't access supervisor templates, you know which rows to recheck.
What If the Data Is Not Quite Ready
Your sheet has employee names, not user IDs
Look up the SafetyCulture user_id for each employee name in column A, then assign permission set [permission_set_id] to each one and write 'assigned' or the error to column B.
You want to verify the current permission set before changing it
For each user_id in column A, fetch the current SafetyCulture permission set name and write it to column B. Do not make any changes — just show the current state.
Some users in the list should be skipped if they already have the Supervisor permission set
For each user_id in column A, check their current SafetyCulture permission set. If it's already 'Supervisor', write 'already assigned' to column B. Otherwise, assign the Supervisor permission set and write 'assigned' or the error to column B.
Full role-change permission update in one shot
For each user_id in column A: check the current permission set, write 'skipped - already Supervisor' if they already have it, otherwise assign the Supervisor permission set and write 'assigned' or the error to column B. At the bottom, write a summary: total newly assigned, total already had it, and total failed.
Everyone has the right access when they walk in Monday morning.
Try It
Get the 7-day free trial of SheetXAI and open your role-change roster spreadsheet — then ask it to handle the SafetyCulture permission set assignments in bulk. When you're done, see how the same workflow handles bulk-provisioning users or check the SafetyCulture integration overview.