The Scenario
You are a marketing manager. Ninety contacts who attended last week's webinar are sitting in a Google Sheet with their contact IDs. You have a Salesflare nurture workflow already configured, "Post-Webinar Nurture," a five-email sequence built and ready.
None of the contacts are enrolled in it yet. Your next email sends in 48 hours.
The bad version of this morning:
- Open Salesflare, search for contact 1 by name or email
- Click the record, find the Workflows section, click "Add to workflow," pick the right sequence from the dropdown, confirm
- Search for contact 2, repeat
- Ninety times
- Somewhere around contact 50, you accidentally add someone to the wrong workflow and send them the wrong sequence
- Twenty contacts never get enrolled because you ran out of time before the 48-hour window.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads each contact_id from the sheet and enrolls them in the workflow in one go, so you do not have to open a single contact record.
Open the SheetXAI sidebar and type:
For each contact_id in column A of this sheet, add the contact to the Salesflare "Post-Webinar Nurture" workflow and write "enrolled" or the error message to column B.
SheetXAI iterates through every row, calls the Salesflare API for each enrollment, and writes the result to column B. You get a column of "enrolled" confirmations and any failures flagged inline, before your coffee gets cold.
What You Get
A completed sheet with column B filled:
- "enrolled" for every contact successfully added to the workflow
- The error message for any contact that failed, so you know which ones to investigate
Every contact that could be enrolled, was enrolled. The failures in column B tell you exactly who to fix manually, instead of you discovering them when open rates come in.
What If the Data Is Not Quite Ready
Webinar attendee lists from event platforms are not always CRM-ready.
When you only have emails, not Salesflare contact IDs
The webinar platform exported emails, not Salesflare IDs. You need to look up the contact first.
For each email in column A, find the matching Salesflare contact and write the contact_id to column B. Then enroll each found contact in the "Post-Webinar Nurture" workflow and write "enrolled" or error to column C. For emails with no matching contact, write "NOT FOUND" to column B.
When some contacts are already enrolled in a conflicting workflow
Enrolling them again would send duplicate emails. You want to skip contacts already in another active sequence.
For each contact_id in column A, check whether the contact is already enrolled in any active Salesflare workflow. If yes, write "ALREADY IN WORKFLOW" to column B and skip. If no, enroll in "Post-Webinar Nurture" and write "enrolled" to column B.
When you want to enroll only contacts who attended the full session, not just registrants
The sheet has a column marking whether each person attended the full session, stayed under 15 minutes, or only registered.
For each row in this sheet, only enroll the contact in the Salesflare workflow if column C says "Full Attendee." For rows marked "Partial" or "Registered Only," write "SKIPPED" to column B. Write "enrolled" for all enrollments.
When you want to split contacts into two different workflows based on their job title
Attendees who are decision-makers should go into a different sequence than individual contributors.
For each contact_id in column A, fetch the contact's job title from Salesflare. If the title contains "Director," "VP," or "C-Suite," enroll in the "Executive Nurture" workflow. Otherwise, enroll in "Post-Webinar Nurture." Write the workflow name and status to column B.
The pattern: the sheet drives the enrollment, the status comes back to the sheet, and you know exactly where every contact landed.
Try It
Get the 7-day free trial of SheetXAI and open any sheet with contact IDs, then ask it to enroll them in a Salesflare workflow. The Salesflare integration is included in every SheetXAI plan. See also how to export contacts with tags and custom fields or the Salesflare in Google Sheets overview.