The Scenario
The annual HR compliance report is due to legal next Tuesday. One section covers leave records: every approved leave request for the calendar year, categorized by type. You manage HR compliance for 500 employees. The data lives in SAP SuccessFactors Time Management.
The bad version:
- Open Time Management in SuccessFactors, navigate to the leave request records — they're under Employee Time, not Absence Management, which is where you looked first.
- Configure the export for the calendar year date range, select all leave types, run the export.
- Open the file: FMLA records and sick leave records use different date fields depending on which country the employee is in. Two hours of normalization before the data is usable.
Legal's deadline is Tuesday. The report template is waiting for this one section.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It connects to SAP SuccessFactors and can pull leave request records directly — filtered to the date range, grouped by type, and written into the structure your compliance template expects.
Fetch all approved SAP SuccessFactors employee time records for the current year and write each record's userId, timeType, startDate, endDate, and approvalStatus into this sheet
What You Get
- One row per approved leave record in Sheet1.
- Columns: userId (A), timeType (B), startDate (C), endDate (D), approvalStatus (E).
- Scoped to the current calendar year — no prior-year records included.
- Any record where approvalStatus is not "Approved" gets excluded automatically because you asked for approved records only.
What If the Data Is Not Quite Ready
Legal needs a count of days, not just dates
Fetch all approved SAP SuccessFactors leave records for the current year, write userId, timeType, startDate, and endDate into this sheet, then calculate the number of days for each record and write it into column E
The report needs to separate FMLA from other leave types
Fetch all approved SAP SuccessFactors leave records for the current year, write userId, timeType, startDate, endDate, and dayCount into this sheet, then add a column F that labels each record as "FMLA" or "Non-FMLA" based on the timeType value
Some employees appear multiple times and you need a per-employee summary
Fetch all approved SAP SuccessFactors leave records for the current year, write the raw records into Sheet1, then create a summary in Sheet2 with one row per userId showing totalLeavedays, FMLAdays, sickDays, and vacationDays
Full compliance report prep in one prompt
Fetch all approved SAP SuccessFactors leave records for the current year, write userId, timeType, startDate, endDate, and dayCount into Sheet1, flag any record over 30 consecutive days in column F, then create a Sheet2 summary by timeType showing total records, total days, and percentage of employees who took at least one day of that type
One prompt, report-ready output.
Try It
Open your compliance report workbook in Google Sheets and get the 7-day free trial of SheetXAI. Ask it to pull all approved leave records for the year from SAP SuccessFactors. The data comes back structured for the template without manual reformatting.