The Scenario
You're the new email marketing manager, three days into the role. The person who ran this account before you left no documentation. You know Sender is the platform, you have credentials, and that's about it. Before you can plan anything — a re-engagement campaign, a segmentation overhaul, a new list import — you need to understand what list architecture already exists.
Someone on the marketing team mentioned there might be 20 groups, or maybe 40. Nobody knows for sure.
The bad version:
- Log into Sender, navigate to subscriber groups, and scroll through the list counting and writing down group names and sizes in a notebook.
- Try to export the group list and discover Sender doesn't have a one-click "export all groups" option — you'd have to open each one individually to get the member count.
- Build your inventory manually, know it's probably incomplete because you may have missed groups with similar names, and start planning on uncertain data.
You were hired to run email marketing, not to manually audit the account architecture. And your first campaign brief is due Friday.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads a list of group IDs from your sheet or fetches all available groups from Sender directly, then writes the name and subscriber count for each one into adjacent columns.
Fetch the details for each Sender group ID in column A and write the group name and subscriber count into columns B and C.
SheetXAI calls the Sender groups API for each ID, extracts the name and count, and fills the sheet. When it's done, you have a full inventory you can sort, filter, and share — built from the authoritative data in Sender, not from scrolling a dashboard.
What You Get
- Column B: group name for each ID in column A.
- Column C: current subscriber count.
- Rows where the group ID is invalid or no longer exists get a note in column B so you can spot stale IDs immediately.
- The inventory is sortable and ready to paste into a planning doc or share with the team.
What If the Data Is Not Quite Ready
You want to also fetch all groups from scratch without a pre-built ID list
Fetch all subscriber groups from Sender and write each group's ID, name, and subscriber count into columns A, B, and C in this sheet, sorted by subscriber count descending.
Some group IDs in column A were entered manually and may have typos
For each value in column A, validate that it looks like a numeric Sender group ID, then fetch the group name and subscriber count from Sender for valid IDs and write "invalid ID format" in column B for any that don't pass validation.
You want to flag groups with fewer than 50 subscribers as likely candidates for consolidation
Fetch the group name and subscriber count from Sender for each group ID in column A (columns B and C), then write "consolidate" in column D for any group with fewer than 50 subscribers and "keep" for the rest.
The full kill chain — fetch all groups, audit sizes, flag low-volume groups, and produce a planning summary
Fetch all subscriber groups from Sender and write group ID, name, and subscriber count into columns A, B, and C sorted by count descending. Flag any group with fewer than 50 subscribers by writing "review" in column D and any with more than 5,000 by writing "high-volume" in column D. Write a summary into cell F1: total groups, total subscribers across all groups, number flagged for review, number flagged as high-volume.
You go from "I have no idea what lists exist" to "here's the full architecture with a consolidation shortlist" in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet, then ask it to pull your full Sender group inventory — ID, name, and count — so you have a working map of the list architecture before your first campaign planning session. See also: Bulk import subscribers into Sender and the Sender integration hub.