The Scenario
The product manager sent a message on Monday morning: "Can you check our stock levels in sevdesk and tell me what needs reordering?" There are 80 parts in the sevdesk catalog. The reorder threshold is 10 units for most items, 20 for high-velocity SKUs. The product manager wants a clean view in Google Sheets — part name, SKU, current stock — with any item below threshold highlighted in red so the purchasing team can act immediately.
The bad version:
- Open sevdesk, navigate to Products, and scroll through the 80 parts one by one, noting the stock level for each.
- sevdesk doesn't have a one-click stock export to spreadsheet. You start typing values into a Google Sheet manually: part name, SKU, stock quantity.
- By part 30, you're not sure if the stock level you wrote for part 18 was the current quantity or the minimum. You go back to check. The numbers are small and the UI doesn't make it obvious which field is which.
The purchasing decision depends on having accurate stock data. The friction is not in the decision — it's in getting the data out of sevdesk and into a usable format.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside Google Sheets that reads the sheet context and pulls directly from sevdesk. Ask for the inventory data with the flagging you need.
Fetch all sevdesk parts and their current stock levels, write part name, SKU, and stock quantity into my Inventory sheet, then highlight any row where stock is below 10
What You Get
- All 80 sevdesk parts written into the sheet — one row per part.
- Columns: part name, SKU, stock quantity.
- Any row where stock quantity is below 10 highlighted in red automatically.
- The data reflects sevdesk's current stock at the moment the prompt runs.
What If the Data Is Not Quite Ready
The threshold varies by SKU — some items reorder at 10, others at 20
Pull the stock level for every part in sevdesk and paste into my Stock Audit sheet — add a column D from my Thresholds tab (column A: SKU, column B: reorder threshold) matched by SKU — then add a column E with 'Reorder' if stock in column C is below the threshold in column D, otherwise leave blank
You want a separate tab with only the items that need reordering — not the full list
Fetch all sevdesk parts and their current stock levels — write part name, SKU, and stock quantity for every item to my Full Inventory tab — then write only the rows where stock is below 10 into a separate Reorder List tab
Some parts are marked as inactive in sevdesk and should be excluded from the audit
Fetch all active sevdesk parts and their stock levels — exclude any part with status inactive — write part name, SKU, and stock quantity into my Inventory sheet and highlight rows where stock is below 20
Full inventory audit: pull, flag, calculate reorder quantity, and summarize
Fetch all sevdesk parts and their stock levels — write part name, SKU, and stock quantity into my Stock Audit sheet — add a column D with 'YES' if stock is under 10 or 'NO' otherwise — add a column E showing how many units would be needed to reach 50 units (50 minus current stock, minimum 0) — write the total number of parts below threshold into cell A1
The reorder quantity calculation alongside the flag means the purchasing team gets a fully actionable sheet, not just a highlighted list they have to analyze separately.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where you track inventory, then ask it to pull current stock levels from sevdesk with the threshold flagging your team needs. Once the audit is done, you can bulk-create new product records for any SKUs that need to be added, or generate purchase orders from the reorder list.