The Scenario
You are a logistics accountant. It is the first week of May and you need to reconcile all 300 ShipEngine labels purchased in April against the carrier invoices sitting on your desk. The carrier invoices say one number. ShipEngine's dashboard shows another.
You need label ID, tracking number, carrier, service code, billed cost, and ship date in a sheet you can sort, filter, and cross-reference. In the past, this took three hours: log into ShipEngine, page through the dashboard, export in batches, import to the sheet, merge the exports, clean up the date format, and start your VLOOKUP.
The bad version of May 1st:
- Log into the ShipEngine dashboard
- Filter labels by April date range
- Export the first batch, import it into the sheet
- Repeat for each carrier (ShipEngine paginates)
- Merge the imports
- Fix the date formatting
- Start the reconciliation
- Find a duplicate row that breaks your formula and spend 45 minutes on it.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads your date range and calls ShipEngine's labels API for you, so the reconciliation data lands in the sheet already clean.
Open the SheetXAI sidebar and type:
Fetch all ShipEngine labels created between 2026-04-01 and 2026-04-30 and write label ID, tracking number, carrier code, service code, cost, and ship date into my April Labels sheet. Include both purchased and voided labels. Format the ship date as YYYY-MM-DD.
SheetXAI calls the ShipEngine labels API, handles pagination, and writes every label from April into the sheet with consistent formatting. No dashboard paging, no CSV imports, no date formatting cleanup.
What You Get
One clean sheet with all April labels:
- Label ID — the ShipEngine identifier for each label, for cross-referencing
- Tracking number — one per row
- Carrier code — e.g. "ups," "fedex," "usps"
- Service code — the specific service used, e.g. "ups_ground," "usps_priority_mail"
- Cost — the billed amount in dollars
- Ship date — formatted consistently as YYYY-MM-DD
The voided labels are included and flagged, so you can separate what was actually paid from what was cancelled before use. That is the number the carrier invoice should match.
What If the Data Is Not Quite Ready
Billing reconciliation has edge cases. SheetXAI handles the extraction and the analysis in the same prompt.
When you need to break costs down by carrier for a summary view
Finance wants a per-carrier total, not just a row-level dump.
Fetch all ShipEngine labels from April, write the full detail into the April Labels sheet with label ID, carrier, service, cost, and ship date. Then create a new Carrier Summary tab showing total label count and total cost per carrier code for April.
When some labels were refunded and you need to flag them
ShipEngine sometimes issues refunds for undeliverable or returned labels. You need to know which labels have a refund applied.
Fetch all April labels from ShipEngine and write the full detail into the April Labels sheet. For any label that has a refund recorded in ShipEngine, write 'refunded' into an additional column and include the refund amount.
When you need to match labels against a carrier invoice that uses a different tracking number format
The carrier invoice lists tracking numbers with a prefix that ShipEngine strips. You need to reconcile on a normalized version.
Fetch all April ShipEngine labels and write label ID, tracking number, carrier, service, cost, and ship date into the April Labels sheet. Then strip any leading carrier prefix characters from the tracking numbers in that column so they match the format in my Carrier Invoice tab.
When you need the full reconciliation done in one prompt: pull labels, match against invoice, flag discrepancies
You have the carrier invoice data already in a separate tab called Carrier Invoice with columns for tracking number and billed amount. You want a reconciliation in the same session.
Fetch all ShipEngine labels from April, write label ID, tracking number, carrier, service, cost, and ship date into the April Labels sheet. Then compare the ShipEngine cost for each tracking number against the billed amount in the Carrier Invoice tab. Write 'match', 'over-billed', or 'under-billed' into column G of the April Labels sheet, and write the dollar difference into column H.
The pattern: instead of pulling the data and then reconciling in a separate pass, you ask for both in one prompt. SheetXAI handles the join inline.
Try It
Get the 7-day free trial of SheetXAI and ask it to pull last month's ShipEngine labels into a sheet by date range. The ShipEngine integration is included in every SheetXAI plan. For related workflows, see how to track shipment status across a batch or the ShipEngine in Google Sheets overview.