The Scenario
Your content manager inherited 150 blog articles across three Shopify blogs when she joined six months ago. She's never done a full audit. Her first question when planning next quarter's editorial calendar: which posts are more than two years old, which ones have no author assigned, and which ones are still in draft?
There's no built-in Shopify report for this. The admin shows articles one blog at a time. Exporting them involves navigating to each blog separately and hoping the data comes out in a usable format.
The bad version:
- Open the first Shopify blog, export the articles, open the CSV, realize it doesn't include author or tag fields in a format that's easy to filter.
- Repeat for the second blog. Repeat for the third.
- Manually merge the three exports into one Google Sheet, standardize the date format, and build a filter for articles older than two years.
The editorial calendar meeting is next Tuesday. Three blogs, 150 articles, and a merge task that's eating time the content manager doesn't have for actual content work.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It pulls articles from all Shopify blogs in one operation and writes them into the sheet with the fields your content team actually needs.
Fetch all articles from all Shopify blogs and write blog name, article title, author, tags, publication status, and published date into my Content Audit Google Sheet
What You Get
- One row per article across all three blogs, with blog name, title, author, tags, status, and published date in labeled columns.
- All 150 articles in a single sheet pull, not three separate exports to merge.
- A working audit dataset ready for filtering — sort by published date, filter for drafts, identify the no-author rows.
What If the Data Is Not Quite Ready
You need to flag articles older than two years automatically
Fetch all articles from all Shopify blogs and write blog name, article title, author, publication status, and published date into my Content Audit sheet — add a column G that says 'stale' if published date is more than 2 years before today and 'current' otherwise
You only need published articles, not drafts
Fetch all published articles from all Shopify blogs and write blog name, title, author, tags, and published date into my Content Audit sheet — exclude articles where published_at is null
You also need the article body text for an AI rewrite assessment
Fetch all articles from all Shopify blogs and write blog name, title, author, published date, and the first 200 characters of the body text into my Content Audit sheet — one row per article
Full audit: all blogs, all articles, staleness flag, author gap flag, and word count estimate
Fetch all articles from all Shopify blogs and write blog name, title, author, tags, status, published date into my Content Audit sheet — add column H flagging 'stale' if published more than 2 years ago — add column I flagging 'no author' if author is blank — add column J with the approximate word count from the body text length
Running the staleness, author gap, and word count logic alongside the pull means the content manager has a complete audit instrument in one operation.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet before the editorial calendar meeting, then ask SheetXAI to pull the full blog audit across all three blogs. Next quarter's planning will start with current data. Also worth reading: how to export product catalog data for a similar structured audit, or the hub overview for all Shopify workflows.