The Scenario
You're a campaign manager. The spring promotion wrapped up three weeks ago, and the Short.io dashboard is cluttered with 120 short links from that campaign that are no longer active. Your manager mentioned in the weekly review that the dashboard filters are getting noisy. You have the link IDs in a Google Sheet — column A — and you need to archive every one of them without permanently deleting them.
The bad version:
- Open Short.io, find each link by its ID, click the archive option for that link, confirm the action
- Repeat 120 times, using the dashboard search each time because Short.io's list view doesn't show link IDs prominently
- Lose track of which links you've already archived halfway through, spend ten minutes reconciling your partial progress against the sheet, and still end up unsure whether you got them all
This is a cleanup task. It's not strategic work. The fact that it's still on your task list two weeks after the campaign ended is its own kind of friction.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the link IDs from column A, calls Short.io's bulk archive endpoint, and writes the confirmation back into column B.
Archive every short link ID in column A of my sheet using Short.io's bulk archive endpoint — write "archived" into column B for each row when done
What You Get
- All 120 links archived in a single bulk operation
- Column B shows "archived" for each successfully processed row
- Any link ID that returns an error (not found, already archived, permission issue) surfaces a note in column B for that row so you can address exceptions without re-running the whole batch
What If the Data Is Not Quite Ready
Some links were already archived in a previous partial attempt
You asked an intern to start this two weeks ago. You're not sure how far they got.
Check the current status of each link ID in column A with Short.io before archiving — only archive the ones still in active status, and write the result into column B for every row regardless of outcome
Column A has some blank rows from a messy sheet export
The original export left empty rows between batches.
Skip blank rows in column A, then archive all remaining valid Short.io link IDs using the bulk archive endpoint — write "archived" or the error reason into column B for each row that was processed
You also need to note the original destination URL before archiving
Legal wants a record of what each link pointed to before it's archived.
For each link ID in column A, first retrieve the destination URL from Short.io and write it into column B — then archive the link and write "archived" into column C
Full pre-archive documentation plus archiving in one prompt
For each valid Short.io link ID in column A, retrieve the destination URL into column B and the link title into column C, then archive the link and write "archived" into column D — flag any IDs that fail with an error note in column D
The dashboard gets clean and you have a record of every link before it went dark.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet with a batch of Short.io link IDs you're ready to archive — then ask it to process the whole list at once. Also see how to bulk-unarchive links when a seasonal campaign comes back around, or pull click stats first if you want performance data before archiving.