The Scenario
Your team just migrated from Jira. You have 80 Shortcut stories — all created during the migration — and every one of them needs a comment: "Migrated from Jira — please update estimates and acceptance criteria before picking up." The story IDs are in column A of a Google Sheet. The comment text is always the same.
The bad version:
- Open story sc-2001. Click the comment field. Type the message. Save.
- Open story sc-2002. Click the comment field. Type the message again. Save.
- Get to story 30 and wonder whether you already commented on sc-2019. Check. You did. Keep going.
- Finish all 80 and realize three of the story IDs in your sheet were wrong — you commented on the wrong stories and have no log of which ones.
Eighty comments, all identical, all entered by hand, with no confirmation that they landed on the right stories.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the story IDs from column A, posts the comment on each one, and writes a confirmation back into the sheet.
Open the SheetXAI sidebar and type:
Add the comment "Migrated from Jira — please update estimates and acceptance criteria before picking up" to every Shortcut story ID in column A of my sheet and write "commented" into column B when done
What You Get
- The specified comment posted on every story ID in column A
- "commented" written into column B for each successful row
- Rows where the story ID was invalid or the comment failed flagged in column B with the reason
- A sidebar count of how many comments were posted and how many rows had errors
What If the Data Is Not Quite Ready
Each story needs a different comment based on its migration source
For each row in this sheet, post the comment text from column B as a Shortcut story comment on the story ID in column A. Write "commented" into column C when done.
You want to include the original Jira ticket ID in the comment
For each row in this sheet, post the comment "Migrated from Jira ticket [column B value] — please update estimates and acceptance criteria" on the Shortcut story ID in column A. Write "commented" in column C.
You need to add a comment only to stories that haven't been commented on yet
For each story ID in column A, check whether the story already has any comments. If it has no comments, post the comment "Migrated from Jira — please update estimates" and write "commented" in column B. If it already has comments, write "skipped — already has comments" in column B.
Post a comment and immediately assign the story to a reviewer
For each story ID in column A, post the comment "Ready for estimate review — please assess before sprint planning" on the story, then change the story's owner to the user ID in cell B1. Write "done" in column B.
The verification column is what makes this trustworthy — you know which stories got the comment and which ones had problems.
Try It
Get the 7-day free trial of SheetXAI and open your migration story ID sheet, then ask it to post the comments. See also Bulk Update Shortcut Stories From a Google Sheet or return to the Shortcut integration overview.