The Scenario
You are a data analyst. Your field teams submitted 25 incorrect KPI actuals last month — transposed digits, wrong periods, values entered against the wrong KPI ID. You have a Google Sheet with the correction data: KPI entry ID in column A, corrected actual value in column B.
Every one of those 25 entries needs to be updated in SimpleKPI before this month's report runs on Friday.
The bad version:
- Open SimpleKPI, search for the first entry ID
- Click edit, update the actual value, save
- Search for the next entry ID, repeat
- Realize the entry search is slow and you have to navigate through paginated lists
- Thursday afternoon, you have corrected 18 of 25 and the report is running in six hours.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads your corrections sheet and pushes every update into SimpleKPI, so you are not touching the SimpleKPI search interface at all.
Open the SheetXAI sidebar and type:
For each row in this sheet, update the SimpleKPI KPI entry with the ID in column A by setting the actual value to the number in column B. Write "Updated" or the error message into column C.
SheetXAI calls SimpleKPI's API for each row, updates the actual, and writes the result into column C. You see which corrections landed and which ones need investigation.
What You Get
All 25 corrections applied, with a per-row audit trail:
- Column C filled — "Updated" for each success, the specific error for each failure
- Zero clicks in SimpleKPI — every update went through the API
- An error record — if an entry ID does not exist, column C says so explicitly
The error specificity matters. "Entry not found" in column C means the field team gave you a wrong ID. "Value out of range" means the corrected number is outside SimpleKPI's accepted bounds. You know what to fix and you fix it once.
What If the Data Is Not Quite Ready
Correction sheets come from field teams, finance reconciliations, and manual audit logs. They are rarely clean.
When corrected values also need a note attached
Your company's audit protocol requires a correction note on every updated entry.
For each row in this sheet, update the SimpleKPI entry with the ID in column A by setting the actual value to column B and adding the note in column C. Write "Updated" or the error into column D.
When some rows have the wrong KPI entry ID format
Field teams used a dash-separated format ("KPI-2024-001") but SimpleKPI expects a plain integer. Column A needs cleanup first.
Strip the "KPI-" prefix and any leading zeros from each value in column A to get the numeric entry ID. Then update each SimpleKPI entry with the corrected actual from column B. Write the cleaned ID and the result into columns C and D.
When you only want to correct entries within a specific date range
The correction batch covers entries from January only. Any row with an entry date outside January should be skipped.
For each row in this sheet, look up the entry with ID in column A in SimpleKPI. If the entry date falls in January 2026, update the actual to column B and write "Updated" into column C. If the entry date is outside January, write "Skipped — out of range" into column C.
When the corrections also need to be compared against original values before applying
You want to see the original value alongside the correction before you commit the update, as a sanity check.
For each row in this sheet, fetch the current actual value for the SimpleKPI entry with ID in column A and write it into column C. Then calculate the difference between column B (corrected) and column C (current) and write it into column D. Only update the entry if the difference is less than 20% of the original value — if the difference is larger, write "Review needed — large change" into column E instead of updating.
The pattern: fetch the current state, validate the correction, and apply it conditionally in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open your corrections sheet, then ask it to push the updates into SimpleKPI. The SimpleKPI integration is included in every SheetXAI plan. For the full reporting workflow, see how to export KPI report data into a sheet or the SimpleKPI in Google Sheets overview.