The Scenario
Three weeks ago, the registrar at your online school sent a form to all enrolled students asking them to confirm their preferred legal name. Eighty students responded with corrections — some with full name changes, some just a middle name dropped, a few with surname updates after a recent marriage.
The responses landed in a Google Sheet: column A has the student's email (unchanged, used as the key), column B has the corrected first name, column C has the corrected last name.
Your Simplero account holds their profiles. Every name in it needs to match the corrected version before the next cohort certificate run, which generates names from the Simplero contact record.
The bad version:
- Open Simplero, search the first email, click into the contact, find the name fields, type in the corrected first name, type in the corrected last name, save.
- Repeat 79 more times.
- Hope you didn't accidentally paste the wrong name from the clipboard into row 34 because you were copying back and forth between two windows.
The certificate run is in 11 days. Eighty manual updates is a full afternoon of work that has nothing to do with education.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the correction sheet and calls the Simplero update endpoint for each contact, writing the new first and last name from the sheet into the matching profile.
For each row in my sheet, update the Simplero contact identified by column A (email) with the new first name from column B and last name from column C
What You Get
- Each Simplero contact's first name and last name are updated from the sheet.
- Contacts not found in Simplero by email come back flagged rather than silently skipped.
- The certificate run can pull from Simplero with confidence that the names are current.
- No copy-paste between two windows, no risk of overwriting the wrong row.
What If the Data Is Not Quite Ready
Some emails in column A have trailing spaces from the form export
For each row, update the Simplero contact matched by the normalized email in column A — set first name from column B and last name from column C — write "updated" or the error to column D
Some rows only have a first name correction — last name is blank and should not be overwritten
For each row, update the Simplero contact in column A — set the first name from column B if it is not blank — set the last name from column C only if it is not blank — write the result to column D
You also want to add a "name-corrected" tag to each updated contact for your records
For each row in column A, update the Simplero contact's first name from column B and last name from column C, then add the tag "name-corrected" to the contact — write "done" or the error to column D
The full update plus audit pass
Normalize column A (trim and lowercase), skip rows where both B and C are blank, update each Simplero contact's first name and last name from columns B and C where not blank, add the tag "name-corrected," write "updated" or the error to column D, and put a total count of successful updates in cell F1
All 80 corrections in one pass, with an audit trail before the certificate run.
Try It
Get the 7-day free trial of SheetXAI and open the name correction sheet. Ask SheetXAI to update every Simplero contact record from the sheet and tag each one as corrected — so the certificate run pulls the right names without a single manual edit. See also: Bulk Provision Simplero Administrators and the Simplero integration overview.