The Scenario
You are a marketing engineer and your team is migrating from SMTP2GO to a new email platform in three months. Before the migration starts, someone needs to audit every email template in the account — 50-plus templates, some of which have not been touched since 2023 — and decide which ones are worth porting.
Your manager asked for a spreadsheet. Template ID, name, subject line, at minimum.
The bad version:
- Log into SMTP2GO, navigate to Email Templates.
- Click through each template to read its subject line, because the list view doesn't show it.
- Copy each template's ID, name, and subject line into a Google Sheet row by hand.
- Stop on template 23 to fix a copy-paste error, then realize you skipped template 19 entirely.
Fifty templates is not a large dataset. Fifty templates entered by hand is a large mistake surface.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your sheet and calls the SMTP2GO templates endpoint, writing every template's metadata into the columns you specify without requiring you to click through the dashboard.
Search all SMTP2GO email templates and write template ID, name, and subject line into columns A, B, and C of this sheet.
What You Get
- Column A: SMTP2GO template ID
- Column B: template name
- Column C: subject line
You now have a complete template inventory. Sort by name to find the duplicates, filter by subject line keywords to spot the outdated campaigns, and mark each row for keep, update, or archive.
What If the Data Is Not Quite Ready
Some templates have missing or empty subject lines and you want to flag them
List all SMTP2GO email templates and write template ID, name, and subject line into columns A through C. In column D, write "missing subject" for any template where the subject line is blank.
You need to sort by creation date to find the oldest templates first
List all SMTP2GO email templates sorted by creation date ascending and write template ID, name, subject line, and creation date into columns A through D.
The team wants to add a status column tracking migration decisions
List all SMTP2GO email templates into columns A through C with template ID, name, and subject line. Add a blank column D labeled "Migration Status" so the team can fill in keep, update, or archive for each row.
Full kill chain: list, flag stale templates, and summarize in one prompt
List all SMTP2GO email templates. Write template ID, name, subject line, and last-modified date into columns A through D. In column E, write "review" for any template not modified in the past 12 months. At the bottom of column E, write a count of how many templates are flagged for review.
Getting the stale-flag logic into the same prompt means you walk away with a prioritized list rather than a raw inventory.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask it to list all your SMTP2GO email templates with their IDs and subject lines. Once the inventory is done, the spoke on updating your allowed senders list covers another piece of the same migration checklist.