The Scenario
An IT administrator got a ticket this morning: the company's SurveyMonkey Enterprise account needs to be audited before a permissions restructure next month. Specifically, leadership wants a list of all SurveyMonkey groups — their names, IDs, and when they were created — in a spreadsheet so the access review team can annotate which ones to keep, merge, or remove. The IT admin has never touched SurveyMonkey before. She inherited the task when the person who owned the account left.
The bad version:
- Log into SurveyMonkey, find the Groups section somewhere in the admin panel, see there are 22 groups listed across multiple pages.
- Click into each group to get its ID (which is not shown in the list view), copy it, switch to the spreadsheet, paste it in, go back.
- After 10 groups, realize the creation date is not shown anywhere in the group detail view either and you have to go back to the list and look at a sort column that may or may not be what you need.
She has 22 groups to document before the access review meeting on Thursday. This is not the first unexpected task this week.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It connects to SurveyMonkey, pulls the full group list with IDs and creation dates, and writes everything to the sheet in one operation.
List all SurveyMonkey groups and write each group's ID, name, and creation date into columns A, B, and C of this sheet, sorted by creation date ascending.
What You Get
- One row per SurveyMonkey group, covering the full account.
- Group ID in column A, group name in column B, creation date in column C.
- Sorted by creation date ascending — oldest groups first, which is usually what an audit team wants to see.
What If the Data Is Not Quite Ready
You also want to add a Status column for the review team to annotate
List all SurveyMonkey groups, write ID into column A, name into column B, creation date into column C, and add a blank Status column in D for the review team to fill in (KEEP, MERGE, or REMOVE).
You want to flag groups created more than two years ago as candidates for review
List all SurveyMonkey groups, write ID, name, and creation date into columns A through C. Add a Review Flag column in D: write REVIEW CANDIDATE for any group created before 2024-05-14, and OK for the rest.
You need the group list on one tab and a summary count on another
List all SurveyMonkey groups and write ID, name, and creation date into columns A through C of the 'Groups' tab. Then write a summary to the 'Audit Summary' tab: total group count in cell B1, count of groups created before 2024-05-14 in cell B2, labeled appropriately.
You need the full audit-ready output with flags, summary, and a review-ready layout in one shot
List all SurveyMonkey groups, write ID, name, and creation date into columns A through C. In column D, write REVIEW CANDIDATE for groups older than two years (created before 2024-05-14), and OK for the rest. Sort by creation date ascending. Add a header row. Write the total group count and count of review candidates into cells E1 and E2 with labels.
One prompt generates the annotated audit table — ready to share with the access review team without any additional formatting.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask it to pull your full SurveyMonkey group list with IDs and creation dates. For auditing the survey inventory itself, see the spoke on pulling a full account audit. For the full SurveyMonkey overview, see the hub page.