The Scenario
An events manager at a conference company created 15 post-event surveys in SurveyMonkey after last week's summit — one per session. The survey IDs are already in a Google Sheet because she was tracking them as she built each one. What she needs now is the shareable collector URL for each survey so she can paste them into the post-event follow-up emails going out tomorrow.
The bad version:
- Go to SurveyMonkey, open survey 1, click Collect Responses, find the web link collector, copy the URL, switch back to the spreadsheet, paste it in, go back to SurveyMonkey, open survey 2.
- Repeat 15 times, switching between browser tabs every 30 seconds, hoping nothing gets pasted into the wrong row.
- On survey 11, realize one of the surveys only has an email collector set up and no web link, and now you have to figure out what to do about that.
The follow-up emails go out at 8 AM tomorrow. This URL collection is not the part of her evening she wanted to spend on this.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the survey IDs from the sheet, fetches the collectors for each one, and writes the active web link URL back — no tab-switching required.
For each survey ID in column A of this sheet, fetch its SurveyMonkey collectors and write the first active web link collector URL into column B. If no web link collector exists for a survey, write NO WEB LINK into column B.
What You Get
- Column B filled with the active collector URL for each survey ID in column A.
- Rows where no web link collector exists get NO WEB LINK written in column B, so you know which ones need attention before the emails go out.
- Only the first active collector is returned per survey — if there are multiple, you can ask for all of them.
What If the Data Is Not Quite Ready
You also want the collector status (open vs. closed) written into column C
For each survey ID in column A, fetch the SurveyMonkey collectors, write the first web link URL into column B and the collector status (open or closed) into column C. Write NO WEB LINK if no web link collector exists.
Some survey IDs in column A are blank — skip those rows
For each row where column A has a survey ID, fetch SurveyMonkey collectors and write the first active web link URL into column B. Skip any row where column A is blank and leave column B empty for those rows.
You need all collectors, not just the first one
For each survey ID in column A, fetch all SurveyMonkey collectors. Write each collector URL on a new row below the survey row, with the survey ID in column A and the collector URL in column B, and the collector type (web link, email, etc.) in column C.
You need to fetch URLs, filter to open collectors only, and flag surveys with no open collector — all at once
For each survey ID in column A, fetch all SurveyMonkey collectors and write the first open web link collector URL into column B. If a survey has collectors but none are open (web link), write COLLECTOR CLOSED. If there are no web link collectors at all, write NO WEB LINK. Flag any row where column B is not a URL with REVIEW NEEDED in column C.
One pass covers the URL fetch, the open-status filter, and the review flags — so the email team knows exactly which surveys are distribution-ready before they start building the sends.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet with your survey IDs, then ask it to fetch the collector URLs and write them back into the sheet with status flags. For creating surveys from a sheet list, see the spoke on bulk survey creation. For the full SurveyMonkey overview, see the hub page.