The Scenario
You just signed eight new clients in one month — which is great — and now you need to set up eight TickTick projects before the kickoff calls start tomorrow. Each row in your onboarding tracker has a project name, a color code, and a preferred view mode (list or kanban). The project IDs need to come back into the sheet so the account managers can reference them when assigning tasks later.
You click "Add Project" in TickTick for the first time. It's a modal. A clean one, but still a modal. You fill in the name, pick the color, set the view mode, hit save, copy the project ID from the URL, paste it back into the sheet, and move to the next row.
The bad version:
- Eight projects, eight modals, eight times you squint at the URL to get the project ID before TickTick navigates you somewhere else.
- Three clicks in, you realize the color picker in TickTick uses hex codes but your sheet has named colors like "coral" and "slate blue" — so now you're googling hex codes mid-flow.
- By project five you've set two to list view when they should be kanban, because the toggle is easy to miss and you were going fast.
Tomorrow's kickoffs are in three hours. This is not where your prep time should be going.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your onboarding tracker — project names, colors, view modes — and creates all eight TickTick projects in a single operation, writing the returned project IDs back into column D before you close the tab.
Create a TickTick project for each row in the 'New Projects' sheet using the project name from column A, color from column B, and view mode from column C, then write the returned project ID into column D.
What You Get
- All eight TickTick projects are created with the names, colors, and view modes from your sheet.
- Project IDs are written into column D for each row.
- Color values from column B are mapped to TickTick's accepted format automatically.
- View mode values ("list" or "kanban") are applied to each project as specified.
- If any project creation fails, an error message appears in column D for that row so the rest of the batch is unaffected.
What If the Data Is Not Quite Ready
Color names need to be converted to TickTick-compatible values
Your sheet has human-readable color names like "teal" and "coral" rather than hex codes.
For each row in the 'New Projects' sheet, convert the color name in column B to its closest hex equivalent, create a TickTick project using the name from column A, the converted color, and view mode from column C, and write the project ID into column D.
Some projects need a default task added at creation time
Each new client project should start with a "Discovery call notes" task already in it.
For each row in the 'New Projects' sheet, create a TickTick project using name from column A, color from column B, and view mode from column C. After creating each project, add a task called 'Discovery call notes' with no due date. Write the project ID into column D.
Project names need to be deduplicated before creation
You suspect some client names in the sheet appear more than once due to a data entry error.
Check column A in the 'New Projects' sheet for duplicate project names and flag duplicates in column E. For all unique names, create a TickTick project using color from column B and view mode from column C, and write the project ID into column D.
Full kill chain: validate, create, and confirm in one shot
Review the 'New Projects' sheet for rows missing a project name in column A or a view mode in column C and flag them in column E with 'INCOMPLETE'. For all complete rows, create a TickTick project using name from A, color from B (default to grey if blank), and view mode from C. Write the returned project ID into column D and 'CREATED' into column E for each success.
Running the validation and the creation together means one pass and one result column — no second-guessing which rows went through.
Try It
Get the 7-day free trial of SheetXAI and open your client onboarding tracker, then ask it to create all your new TickTick projects and return their IDs in one operation. Also worth seeing: bulk-creating tasks across projects or generating a project inventory from existing TickTick data — or return to the TickTick integration hub.