The Scenario
A marketing coordinator has been uploading image and PDF files to TimelinesAI for three months — product shots, price lists, promotional flyers. Somewhere around the 80th upload, she stopped keeping track.
Now the brand team is doing a digital asset audit. They need a complete inventory: every file that's been uploaded to TimelinesAI, with its UID, filename, and download URL, in a spreadsheet format they can sort and share.
The request came in that morning. The assets review meeting is at 3 PM.
The bad version:
- Log into TimelinesAI, navigate to the media library, note the first file name and UID, open a new tab to get the download URL, copy it into a sheet, go back, scroll to the next file.
- Realize there's no easy way to see all 120 files in one view — the interface paginates.
- Get through 30 files before the next campaign task comes in. The inventory never reaches the meeting.
The files are all there. The problem is that there's no export button — just a UI built for uploading, not for auditing.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet and talks to TimelinesAI on your behalf — including fetching the full media file library.
List all files uploaded to my TimelinesAI workspace and write them into this sheet with columns for UID, filename, and download URL
What You Get
- One row per file, written directly into your sheet.
- Three columns: file UID, filename (as uploaded), and the full download URL.
- All files are returned — the API is called across all pages, not just the first screen's worth.
- The sheet is immediately sortable by filename, filterable by file type extension, and shareable with the brand team.
What If the Data Is Not Quite Ready
You only want image files, not PDFs
List all files uploaded to my TimelinesAI workspace and write them into this sheet with UID, filename, and download URL. Filter to only include files where the filename ends in .jpg, .jpeg, .png, or .gif.
You want to group files by apparent campaign based on filename prefix
Fetch all uploaded TimelinesAI files and write UID, filename, and download URL into this sheet. Add a column D that extracts the first word of the filename (before the first underscore or space) as the campaign tag.
You need to cross-reference against an existing asset list to find new uploads
Fetch all files from TimelinesAI and write them into this sheet. Then compare the UID column against the 'Existing Assets' tab column A — mark any UID not already in that list with 'NEW' in column D.
Complete media audit in one shot
Fetch all uploaded files from TimelinesAI. Write to this sheet: UID, filename, download URL, file type extracted from the filename extension, and upload date if available. Sort by upload date descending. Flag any filename that doesn't follow the pattern [CAMPAIGN][DATE][VERSION] with 'NAMING ERROR' in column F.
The pattern: the extraction and the analysis belong in the same prompt — don't pull the data and then build the logic on top of it separately.
Try It
Get the 7-day free trial of SheetXAI and open a blank sheet — then ask it to list every file in your TimelinesAI media library with UID, filename, and download URL so you have the inventory in one place. Add file type filtering or naming convention checks to the same prompt. See also: auditing connected WhatsApp accounts and the full TimelinesAI overview.