The Scenario
You are a project manager at a digital agency. Yesterday you discovered a problem: 60 Toggl time entries logged over the past three weeks were all assigned to the wrong project. A team member created a new project in Toggl with a name one word off from the correct one, and everyone tracked to it.
You have the entry IDs in a Google Sheet — column A — and the correct project name in column B. The fix is conceptually simple. Executing it is not.
The bad version:
- Open Toggl
- Search for the first entry ID
- Click the entry, change the project, save
- Repeat 59 more times
- You are on entry 22 when a Toggl session timeout logs you out and you lose your place.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that can write back to Toggl — so a column of entry IDs and project names is all it needs to execute the bulk update.
Open the SheetXAI sidebar and type:
For every row in this sheet, update the Toggl time entry with the ID from column A to use the project named in column B. Write "Updated" or an error message in column C after each attempt.
SheetXAI works through all 60 rows, updates each entry in Toggl, and writes the result back to column C. When it is done, column C tells you which entries were fixed and which need manual attention.
What You Get
- 60 Toggl time entries corrected — each one reassigned to the right project
- Status column written back — column C shows "Updated" for successes and the error message for any failures
- No session management risk — SheetXAI does not time out mid-run the way a browser session does
If a project name in column B does not match exactly to a Toggl project in your workspace, SheetXAI flags that row rather than guessing. You see the issue before it becomes a second round of corrections.
What If the Data Is Not Quite Ready
Edit manifests from an incident investigation are rarely clean. SheetXAI handles data issues and the bulk update together.
When the billable flag also needs to change
The wrong project was also non-billable. Now that you have corrected the project, you also need to mark those entries billable.
For every row in this sheet, update the Toggl time entry with the ID from column A to use the project from column B and set billable to TRUE. Write the update result in column C.
When descriptions need standardization at the same time
While you are fixing project assignments, the client wants consistent descriptions on all entries for this matter.
For every row in this sheet, update the Toggl time entry with the ID from column A to: (1) change the project to the name in column B, and (2) update the description to include the prefix "Client Review — " before whatever is already in the description. Write the result in column C.
When some entry IDs are already on the correct project
The sheet was generated from a broad export and not every row actually needs a change. Touching entries that are already correct wastes API calls.
Check each Toggl entry ID in column A. If its current project already matches column B, skip it and write "No change needed" in column C. If it does not match, update the project and write "Updated" in column C.
When you also need to add a tag to every corrected entry
The client audit requires that every corrected entry carry a "Reassigned" tag so the history is traceable.
For every row in this sheet, update the Toggl time entry with the ID in column A: set the project to column B, add the tag "Reassigned" to the entry's existing tags, and set billable to TRUE. Write "Done" or the error in column C.
The pattern: a sheet with IDs and target values is all you need. One prompt handles the entire correction set.
Try It
Get the 7-day free trial of SheetXAI and open a sheet with entry IDs and corrections, then ask it to execute the bulk update in Toggl. The Toggl integration is included in every SheetXAI plan. For related workflows, see how to pull time entries for billing or the Toggl in Google Sheets overview.