The Scenario
You manage prospecting tool spend across a sales team of 10 reps. Each rep has access to Tomba for email lookups. Finance asked last week for a consolidated view of API usage across all your tooling subscriptions — formatted and ready to paste into the quarterly budget deck.
You've got a tracking Google Sheet where you manually log usage numbers each month for HubSpot, Clearbit, and Apollo. Now you need to add Tomba to the mix, and the person who set up the Tomba account three months ago has since left.
The bad version:
- Log into Tomba, find the usage or billing section, locate the current request count.
- Manually read the number off the screen.
- Switch to the Google Sheet.
- Find the right cell in the monthly usage log row.
- Type in the number.
- Go back to Tomba to get the remaining quota number.
- Repeat.
This is a 5-minute task that becomes a 20-minute task when you're doing it for five tools across a month-end close.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It calls Tomba's API usage endpoint and writes the current stats directly into whichever cells you specify — no login required, no copy-pasting.
Here's the prompt to use:
Fetch my current Tomba API usage stats and write the total requests used, requests remaining, and reset date into cells B2, B3, and B4 of my sheet.
What You Get
After running this prompt:
- Cell B2 contains the total number of API requests consumed in the current period.
- Cell B3 contains the number of requests remaining before the quota resets.
- Cell B4 contains the reset date so you know when the counter clears.
- The values are live at the moment you ran the prompt — accurate as of that second.
What If the Data Is Not Quite Ready
You want to log usage to a running history instead of overwriting cells
You track usage month over month in a log format — each row is a snapshot with a date.
Add a new row to the bottom of my usage log sheet with today's date in column A, the current Tomba API requests used in column B, and the requests remaining in column C.
You want to calculate percentage consumed
The raw numbers are useful, but your budget dashboard shows percent consumed.
Fetch my current Tomba API usage stats and write the requests used into cell B2, requests remaining into cell B3, and the percentage consumed (used / (used + remaining) × 100, rounded to one decimal) into cell B4.
You want to compare against your monthly budget threshold
You have a budget of 5,000 requests per month per rep, 10 reps, so 50,000 total. You want to flag if you're over 80%.
Fetch my current Tomba API usage stats. Write requests used into B2 and requests remaining into B3. In cell B5, write "OVER THRESHOLD" if usage is above 80% of 50000, otherwise write "within budget".
Full pipeline: fetch usage, calculate percent consumed, log to history, and flag budget risk in one shot
Fetch my current Tomba API usage stats. Calculate percent consumed as used / (used + remaining) × 100. Add a new row to the Usage Log tab with today's date, requests used, requests remaining, percent consumed, and a Status column that says "OVER THRESHOLD" if percent consumed is above 80% and "OK" otherwise.
One prompt logs the snapshot and flags the risk at the same time.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where you track prospecting tool usage, then ask it to pull today's Tomba API request count and drop it into the right cells. For a related workflow, see auditing your Tomba lead lists, or the full Tomba integration overview.