The Scenario
You are a software engineering lead. The team just finished a planning session and you've got a Google Sheet with 20 feature cards, each row containing a feature name and somewhere between three and eight acceptance criteria spread across adjacent columns. Those criteria need to live as checklist items on the Trello cards, not buried in descriptions that nobody reads.
The bad version:
- Create the first card in Trello, open it, find the checklist button, add a checklist, type the first acceptance criterion from column C, tab to column D, type the second, and so on until you hit an empty cell.
- Move to row two. Twenty rows, each with a different number of criteria. You lose count around row seven and have to cross-reference the sheet again.
- Forty-five minutes later the first 10 cards are done. The standup is in 15 minutes.
A sheet with 20 rows and 8 possible criteria columns is a perfectly structured input for this job. The fact that it requires 20 separate manual card-creation workflows is a mismatch between the tool and the task.
The Easy Way: One Prompt in SheetXAI
SheetXAI reads the row, counts the non-empty criteria columns, and creates the card with a fully populated checklist in one shot per row.
For each row in this sheet, create a Trello card using column A as the name and column B as the list ID, then add a checklist called 'Acceptance Criteria' with one item for each non-empty value in columns C through J.
What You Get
- One Trello card per row, placed in the list whose ID appears in column B.
- A checklist named 'Acceptance Criteria' added to each card.
- One checklist item per non-empty cell in columns C through J — no blank items, no gaps.
- Cards with only one criterion still get a checklist; cards with eight get all eight items.
What If the Data Is Not Quite Ready
The list IDs in column B are actually list names, not IDs
Before creating cards, fetch the lists from the Trello board named 'Engineering Sprint' and resolve list names in column B to their IDs. Then create cards using column A as name and the resolved list ID, adding a checklist 'Acceptance Criteria' with items from columns C through J.
Some acceptance criteria are duplicated across rows and need deduplication
For each row in this sheet, create a Trello card using column A as name and column B as list ID. Add a checklist 'Acceptance Criteria' with deduplicated items from columns C through J — skip any item that appears more than once in the same row.
You want a second checklist called 'Definition of Done' with fixed items on every card
For each row in this sheet, create a Trello card using column A as name and column B as list ID. Add two checklists: first, 'Acceptance Criteria' with items from columns C through J (skip blanks). Second, 'Definition of Done' with these fixed items: Code reviewed, Tests passing, Deployed to staging, Docs updated.
Clean up the sheet, deduplicate, create cards with checklists, and confirm in one prompt
Remove duplicate rows based on column A. For all remaining rows, create a Trello card using column A as name and column B as list ID. Add checklist 'Acceptance Criteria' with non-blank items from columns C through J. Write 'created' into column K and the new card ID into column L when done.
Combining the cleanup and the card creation in one prompt means you never have to run a "fix the sheet first" step separately.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet with feature, story, or task rows that have sub-items in adjacent columns, then ask it to create the cards and checklists in one go. Also useful: Bulk create Trello cards from a sheet or the Trello integration overview.