The Scenario
The engineering manager runs a weekly team sync on Monday mornings and the last item is always contribution summary: who's been moving cards, commenting, and doing work on the sprint board. Pulling this data is supposed to take five minutes. It takes 45, because Trello's activity log shows you a flat chronological feed with no grouping, no filtering by action type, and no way to count per person without manually tallying.
The bad version:
- Open the board activity feed, scroll back to last Monday
- Copy each action one by one into a spreadsheet, noting the actor's name
- Sort by actor after the fact and count manually, hoping you didn't miss any actions in the scroll
The data is there. The aggregation is what Trello doesn't do for you — and doing it manually every week is the kind of work that slowly convinces smart people that tracking contribution is not worth the effort.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads board action history from Trello and can group, count, and summarize by actor in a single prompt — no pivot table required.
The prompt to run:
Get all actions from the Trello board 'Engineering Sprint' in the last 28 days. Group by the member who performed the action and write one row per member with their username, total actions, comment count, and card move count into this sheet.
What You Get
- One row per team member who had any activity in the last 28 days
- Columns: username, total actions, comment count, card move count
- Members with zero activity in the period are not included (so you only see who was active)
- Ready to sort or chart immediately
What If the Data Is Not Quite Ready
You want the full action log for a pivot table, not a summary
Fetch all actions on the Trello board 'Engineering Sprint' in the last 28 days. Write each action's date, action type, actor username, card name, and source and destination list (for card moves) into this sheet so I can build my own pivot.
You need to scope to a specific date range, not rolling 28 days
Get all actions on the Trello board 'Engineering Sprint' between the dates in cells A1 and B1. Group by actor username and write the username, comment count, and card move count into this sheet.
You want to compare this week vs. last week
Fetch actions from the Trello board 'Engineering Sprint' for the 14 days ending yesterday. For each team member, write their username, action count in the first 7 days, and action count in the second 7 days into this sheet so I can see week-over-week change.
Full contribution report with names and board context
Get all actions from the Trello board 'Engineering Sprint' in the last 28 days. For each member, write their full name, username, total actions, comment count, card create count, card move count, and the name of the most recent card they touched into this sheet. Sort by total actions descending.
That last version gives the manager a conversation-ready report — not just usernames and numbers.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where you run your sprint metrics. The contribution summary for any date range runs in one prompt and skips the 40-minute manual tally. Also see how to export card velocity and the Trello hub.