The Scenario
You run a voice AI agency. A new account manager started on Monday, and before she can work with clients, she needs to understand the full assistant landscape — what's deployed, which voice provider each assistant uses, what models are running, and which clients each assistant belongs to. That information lives scattered across the Vapi dashboard.
She asked you for a master inventory sheet. You said sure and then realized you had never actually built one.
The bad version:
- Open the Vapi dashboard, navigate to Assistants, scroll through the list
- Click into each assistant to find the voice provider and model configuration, since those are not visible in the list view
- Copy each assistant's ID, name, provider, and model into your sheet row by row — 20 assistants, 20 trips through the UI
- Realize you missed the transcriber model on three of them and go back
She needs this to onboard properly. You needed it a month ago.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It connects to Vapi through its built-in integration and writes every assistant's configuration into your sheet in a single operation.
List all Vapi assistants and write their ID, name, voice provider, transcriber model, and AI model into my Google Sheet — one assistant per row
What You Get
- One row per assistant, with each configuration field in its own column
- ID, name, voice provider, transcriber model, and AI model all present — no additional dashboard clicks required
- The sheet is sortable and filterable the moment it populates — ready for the new account manager to start working
What If the Data Is Not Quite Ready
You also need the first-message text for each assistant
List all Vapi assistants and write their ID, name, voice provider, transcriber model, AI model, and first-message text into my Google Sheet — one assistant per row
You want assistants sorted alphabetically by name
List all Vapi assistants, sort them alphabetically by name, and write their ID, name, voice provider, and AI model into my Google Sheet
You need to add a column for client name that maps from a second tab
List all Vapi assistants and write their ID and name into columns A and B of my sheet — then use the assistant-to-client mapping in the tab named 'Client Map' to fill in the client name in column C for each assistant
Build the full inventory with creation dates and a staleness flag in one shot
List all Vapi assistants and write their ID, name, voice provider, AI model, and creation date into my Google Sheet — add a column marking any assistant created more than 180 days ago as 'review needed'
Combining the inventory pull and the staleness check in a single prompt means you surface outdated configurations without a second pass.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask it to export your full Vapi assistant inventory. For related tasks, see how to bulk update assistant configs or audit phone number routing.