The Scenario
You teach an intensive coding bootcamp. Twenty students. Every student has a WakaTime account and a set of daily coding goals — typically 2 hours of coding per day, with a stretch goal of 3. You check in with students one-on-one each week, but you do not have visibility into who is consistently missing their goals versus who had one bad day.
A student came to office hours last Thursday and mentioned they had not met their goal in four days. You had no idea. You found out because they told you.
The bad version:
- You log into WakaTime using each student's shared credentials (or ask them to send screenshots), navigate to their goals section, and manually read current streak, best streak, and recent activity.
- You try to build a tracking sheet by typing in what you see: 20 rows, five columns, all typed by hand, once per week.
- You miss two students because their dashboard requires a separate login, and by Wednesday the data is already four days stale.
Catching struggling students early matters. A spreadsheet you fill in manually once a week is not the tool for that.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands what you are looking at, and through its built-in WakaTime integration it pulls goal data directly — no per-student logins, no manual row entry.
Open your cohort tracking sheet and paste this:
Fetch all my WakaTime goals with their progress data and fill this sheet with columns: Goal Name, Target Hours, Current Streak, Best Streak, Met Today (Y/N)
What You Get
- One row per WakaTime goal on the account.
- Target Hours as the daily or weekly threshold configured for each goal.
- Current Streak as the number of consecutive days the goal has been met.
- Best Streak as the all-time longest consecutive streak for that goal.
- Met Today as Y or N based on whether today's coding hours meet the target.
What If the Data Is Not Quite Ready
You want the last 7 days of daily completion, not just today
You need to see the pattern across the week, not just a single day snapshot:
Pull my WakaTime goals list and for each goal fill a row in this sheet: Goal, Status, Streak Days, Last 7 Days Hit (comma-separated dates met)
You want to flag students whose streak has dropped below 3
A streak under 3 is your early-warning threshold for intervention:
Fetch all WakaTime goals with progress data. Add a Risk Flag column: write "INTERVENE" if Current Streak is under 3, otherwise leave blank. Fill this sheet with Goal Name, Target Hours, Current Streak, Best Streak, Met Today, Risk Flag.
You only want goals that are currently failing
You run a Monday morning review of which goals were missed over the weekend:
Fetch all WakaTime goals. Only include goals where Met Today is N. Fill this sheet with Goal Name, Target Hours, Current Streak, Best Streak — sorted by Current Streak ascending so the longest gaps appear first.
Full weekly cohort readiness report in one pass
Fetch all WakaTime goals with their progress data. For each goal, classify the student's status: "On Track" if Current Streak is 5 or more, "At Risk" if Current Streak is 2 to 4, "Needs Outreach" if Current Streak is 1 or 0. Add a column for Met Today as Y/N. Sort by Status (Needs Outreach first, then At Risk, then On Track). Fill this sheet starting at row 2 with Goal Name, Target Hours, Current Streak, Best Streak, Met Today, Status.
The Monday outreach list writes itself.
Try It
Get the 7-day free trial of SheetXAI and open your cohort tracking sheet — ask it to pull goal data and streak counts from WakaTime, flag anyone whose streak has dropped below your threshold, and sort them to the top so you know exactly who to reach out to first. See also how to bulk import sprint summaries from WakaTime, or return to the WakaTime integration overview.