The Scenario
It's the first of the month. HR needs the submitted timesheets for the past four weeks — every employee, total hours, and whether the timesheet was approved — so payroll can run. The data lives in Wrike's Timesheets module. No one from HR has access to Wrike.
The bad version:
- Log into Wrike. Go to the Timesheets section. Set the date range filter to cover the past four weeks. Export the data.
- Open the CSV. The export includes every individual time entry — not the weekly totals you need. You have to group by employee and week in Excel to sum them up.
- Realize the "approval status" column contains internal Wrike codes like "APPROVED_BY_MANAGER" rather than simple "Approved/Rejected" labels. Clean those up.
- Paste the result into the payroll reconciliation sheet. HR replies that two employees are missing — they submitted timesheets through a different Wrike space that your export filter didn't include.
Payroll runs whether or not the data is clean. The pressure is real and the margin for error is zero.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It queries Wrike's timesheet API across your full account and writes structured weekly records — with human-readable status labels — directly into the sheet your payroll team already uses.
Fetch all Wrike timesheets for the last 4 weeks and write user name, week start date, total hours, and status (submitted/approved/rejected) into this sheet — one row per timesheet, sorted by user name then week start date
What You Get
- One row per timesheet per employee per week, covering the full 4-week period.
- Status labels in plain language: Submitted, Approved, or Rejected.
- Sorted by user name so it matches the order payroll works through.
- Total hours per week per employee, not individual daily entries.
What If the Data Is Not Quite Ready
You need to flag any unapproved timesheets before payroll runs
Fetch all Wrike timesheets for the last 4 weeks and write user name, week start date, total hours, and status into this sheet — then add a column E flagging "NEEDS APPROVAL" for any timesheet where status is not "Approved"
The date range comes from the sheet
Pull all Wrike timesheets submitted in the date range in cells A1 and B1 and fill this sheet with: Employee Name, Week Of, Total Hours, Approval Status — one row per timesheet
You need to compare against contracted hours
Fetch all Wrike timesheets for the last 4 weeks and write user name, week start date, and total hours into this sheet — then add a column D with the contracted weekly hours from the "Contracts" tab (matched by name) and a column E showing the variance
Full payroll-ready reconciliation in one prompt
Fetch all Wrike timesheets for the last 4 weeks, group by employee name and week, sum total hours, look up each employee's hourly rate from the "Rates" tab in column B, then write a summary table with: Employee Name, Week Of, Total Hours, Hourly Rate, Gross Pay, Approval Status — sorted by name
One prompt builds the reconciliation table your payroll team can work from directly.
Try It
Get the 7-day free trial of SheetXAI and open your payroll reconciliation sheet, then ask it to pull the past four weeks of Wrike timesheets. Also see bulk updating task status from a sheet or the Wrike hub.