The Scenario
You are the CRM admin. You ran a data quality audit last month and identified 120 Bigin Contact records that are either duplicates of other contacts or belong to companies that have been defunct for over a year. You exported their record IDs into a cleanup sheet. Now you need to remove them.
The cleanup sheet has been sitting open in a browser tab for eleven days.
The bad version:
- Open Bigin, search for the first record ID, open the contact, click the three-dot menu, select Delete, confirm the deletion prompt.
- Repeat 119 more times.
- Get interrupted at record 40, come back to the wrong browser tab, accidentally delete a record that was not on the list.
One hundred twenty individual delete operations, each with a confirm prompt. It is the kind of task that does not get done because nobody wants to spend an afternoon clicking through confirmation dialogs.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the record IDs from your cleanup sheet and calls the Bigin API to delete each one in bulk — no individual navigation, no confirmation dialogs per record.
Delete all Bigin Contact records whose IDs are listed in column A of this sheet and write the deletion status into column B
What You Get
- All 120 Bigin Contact records deleted in one operation.
- Column B shows DELETED for each record that was removed successfully, NOT FOUND for any ID that did not resolve to a record, and ERROR with a reason for anything that failed.
- No records outside column A are touched.
What If the Data Is Not Quite Ready
You want to review what will be deleted before actually deleting
For each ID in column A, fetch the Bigin Contact record and write the contact's full name, email, and company into columns B, C, and D. Do not delete anything yet — just show me what would be removed.
Some records in column A might have open pipeline deals — you do not want to delete those
For each ID in column A, check whether the Bigin Contact has any open pipeline deals. If it does, write HAS OPEN DEALS in column B and skip deletion. If it does not, delete the contact and write DELETED in column B.
You want to archive rather than permanently delete
For each ID in column A, export the Bigin Contact record's full name, email, phone, company, and tags into a separate "Archive" tab in this sheet. Then delete the record from Bigin and write ARCHIVED + DELETED in column B.
Full safety check, archive, and bulk delete in one shot
For each ID in column A: check for open pipeline deals — skip and write HAS OPEN DEALS in column B if any exist. For the rest, copy the contact's full name, email, phone, and company into the "Archive" tab. Then delete the contact from Bigin and write DELETED in column B.
One prompt handles the safety check, the archive, and the deletion — the cleanup is done before the next audit cycle begins.
Try It
Get the 7-day free trial of SheetXAI and open your CRM cleanup sheet, then ask SheetXAI to delete all 120 records from Bigin. To audit what was recently deleted in case of accidental removal, see the spoke on exporting the Bigin recycle bin for audit.