The Scenario
The compliance audit lands on your desk on a Tuesday. The auditor wants a full list of every Zoho Mail account in the organization — email address, storage quota, and storage used — by Friday. You are the IT admin. There are roughly 200 accounts. The Zoho Admin Panel shows them one page at a time.
The bad version:
- Open the Zoho Admin Panel, navigate to the user accounts section, scroll through the first page of accounts, click into the first one to see its storage details, write down the email address, quota, and used storage, go back to the list, click into the second one.
- Repeat 199 more times across however many pages the admin panel paginates the accounts into.
- Compile the handwritten or copy-pasted notes into a spreadsheet manually, then format the columns for the auditor.
The data exists. Zoho Mail has it. The admin panel just doesn't give you a way to export it in one structured pull. So you end up spending two days doing data entry work for a compliance deadline that should have taken an hour.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your instructions and uses the Zoho Mail admin integration to pull account data directly into the sheet — no pagination clicking, no manual note-taking. Open the sidebar, describe the export.
List all Zoho Mail accounts in my organization and write each account's email address, total storage quota, and used storage into this Sheet, with columns: AccountId, EmailAddress, StorageQuota, StorageUsed, AccountStatus
What You Get
- Every account in the Zoho Mail organization written into the sheet as a separate row.
- Columns populated: AccountId, EmailAddress, StorageQuota (in GB), StorageUsed (in GB), AccountStatus.
- The sheet is ready for the auditor without formatting work — column headers match the request.
- Accounts with unusual statuses (suspended, over-quota) appear in the list with their actual status value, not filtered out.
What If the Data Is Not Quite Ready
You need only active accounts, not suspended or inactive ones
List all Zoho Mail accounts in my organization where AccountStatus is Active, and write their AccountId, EmailAddress, StorageQuota, StorageUsed into this Sheet — skip any accounts with a Suspended or Inactive status
The auditor also wants a utilization percentage calculated
List all Zoho Mail accounts and write AccountId, EmailAddress, StorageQuota, and StorageUsed into this Sheet, then add a column E called UsagePercent calculated as StorageUsed divided by StorageQuota times 100, rounded to one decimal place
You need accounts sorted by storage used so the highest consumers are visible first
List all Zoho Mail accounts and write AccountId, EmailAddress, StorageQuota, StorageUsed into this Sheet, then sort the result by StorageUsed descending so the accounts consuming the most storage appear at the top
Full audit export: active only, utilization calculated, sorted, and flagged
List all Zoho Mail accounts where AccountStatus is Active, write AccountId, EmailAddress, StorageQuota, StorageUsed into this Sheet, add a UsagePercent column calculated from the quota and used figures, sort by UsagePercent descending, and flag any account where UsagePercent exceeds 90 with "Over Threshold" in a column F
One prompt produces the full audit-ready export sorted and flagged so the auditor sees the problem accounts immediately.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet you are using for an org audit or admin inventory, then ask it to pull the account list from Zoho Mail. See also: Bulk update user storage plans. Or return to the Zoho Mail hub.