The Scenario
The domain migration finished last Friday. Twenty distribution groups in Zoho Mail now have the wrong reply-to address — they still point to the old domain. The new IT admin inherited the task. She found the group IDs already compiled in a sheet: column A is GroupId, column B is NewReplyTo, column C is ModerationMode. The former admin's notes say to update all 20 before Monday so inbound replies route correctly.
The bad version:
- Open the Zoho Admin Panel, navigate to the mail groups section, search for the first group ID from the sheet, click into the group settings, find the reply-to field, change it to the value from column B, find the moderation setting, change it to match column C, click Save. Go back to the admin panel search, type the next group ID from the sheet.
- Repeat for all 20 groups, hoping the moderation mode values in column C match the exact terminology the Zoho admin panel expects, and keeping track in your head of which rows you have already processed.
- Close the admin panel with no record of which groups were changed, when, or what values were applied — unless you created a separate log manually.
The new admin did not set up these groups. She does not have deep context on which moderation settings are correct for which groups. She has the sheet. That is the only source of truth she was handed.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent embedded in your Google Sheet. It reads the group configuration from your sheet and applies the updates through the Zoho Mail admin integration. Open the sidebar, describe the update.
Update the group settings for each group in column A of this Sheet: set the reply-to address from column B and moderation mode from column C for all 20 groups via Zoho Mail
What You Get
- The reply-to address and moderation mode updated for each group listed in column A, using the values in columns B and C.
- A status written into column D for each row: Updated, Invalid moderation value (if column C contains an unrecognized setting), or Group not found if the group ID is no longer in the org.
- All 20 updates applied in one operation.
- The sheet becomes the change log — every row documents exactly what setting was applied to which group.
What If the Data Is Not Quite Ready
Moderation mode values in column C are inconsistent
Before updating, check column C for moderation mode values — normalize any variant spellings like "mod", "moderated", "on" to "Moderated", and "none", "off", "open" to "None" — then apply the group settings updates for all 20 groups and write the outcome into column D
Some groups may have been manually deleted since the list was compiled
Attempt to update each group in column A — for any group ID that cannot be found in the Zoho Mail org, write "Group not found" into column D and continue to the next row without stopping
You also need to update the display name for each group
Update the group settings for each row in this Sheet: set the NewDisplayName from column B, the NewReplyTo from column C, and the ModerationMode from column D for each group in column A — write the result into column E
Normalize values, validate groups, apply all settings, and write results in one shot
Normalize moderation mode values in column C to either "Moderated" or "None" — then for each group in column A, attempt to update the reply-to address from column B and the normalized moderation mode — write "Updated," "Group not found," or "Invalid value" into column D for every row
One prompt handles the normalization, the validation, and the updates together so the incoming admin has a complete record of every change applied.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet with a list of distribution group IDs and settings you need to apply after a domain migration or org restructure, then ask it to run the batch update. See also: Bulk delete obsolete mail groups. Or return to the Zoho Mail hub.