The Scenario
The quarterly infrastructure review is next week. The Zoom admin has been asked to produce a month-by-month usage breakdown for Q1 — daily new users, meetings held, total participants, and total meeting minutes — to support a licensing decision.
The data is inside Zoom's admin dashboard. There's a "Usage Reports" section. The admin navigates to it, selects the date range, and finds a chart. The chart is not exportable in any format he can use directly in the Excel workbook the IT director wants.
He screenshots the chart. His manager tells him that won't work for the board deck.
There's a CSV export button he missed. He exports January. Then February. Then March. Three separate files, three separate column headers to reconcile, three separate paste operations into the workbook.
For a quarterly review, this is the minimum viable version. For a monthly cadence, it becomes a recurring tax.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. Through its built-in Zoom integration, it can pull usage report data directly into the sheet for any date range.
Fetch the Zoom daily usage report for this month and write each day's new users, meetings held, total participants, and total meeting minutes into this sheet, one row per day
What You Get
- One row per day with new users, meetings, participants, and total minutes.
- No CSV download, no column reconciliation across files.
- The sheet is immediately ready for charting, pivot tables, or the board deck template.
- Run it again next month in one prompt.
What If the Data Is Not Quite Ready
You need Q1 as a single dataset, not three separate pulls
Fetch the Zoom daily usage report for January, February, and March 2026 and write all rows to this sheet — one row per day with columns: Date, NewUsers, MeetingsHeld, Participants, TotalMinutes. Append all three months in order.
You want a weekly rollup instead of daily rows
Fetch the Zoom daily usage report for Q1 2026. Group the results by week (Monday through Sunday) and write one row per week with columns: WeekStarting, TotalNewUsers, TotalMeetings, TotalParticipants, TotalMinutes. Sort by WeekStarting ascending.
You need to compare this quarter's usage against the same quarter last year
Fetch the Zoom daily usage report for Q1 2026 and write it to the 'Q1 2026' tab. Then fetch Q1 2025 and write it to the 'Q1 2025' tab. On the 'Comparison' tab, write one row per month (January, February, March) with columns showing the 2025 and 2026 totals for meetings, participants, and minutes side by side.
Pull usage, calculate growth rates, and draft the infrastructure summary in one pass
Fetch the Zoom daily usage report for the past 90 days. Write daily rows to the 'Raw Data' tab. On the 'Summary' tab, calculate month-over-month growth for meetings held, total participants, and total minutes. In cell A1 of the 'Narrative' tab, write a 3-sentence summary of usage trends suitable for the board deck infrastructure slide.
One prompt, full quarterly narrative.
Try It
Get the 7-day free trial of SheetXAI and open your infrastructure review Google Sheet, then ask it to pull Zoom daily usage data for the quarter. For auditing scheduled meetings or recording inventories instead, see those spokes, or the hub overview on all the ways to connect Zoom to Google Sheets.