The Scenario
The IT manager got a message this morning: the company is consolidating its video conferencing stack. Three sales reps are being moved off Zoom next week. Before the licenses are deactivated, someone needs to document all their upcoming meetings so the sales team can recreate them in the new tool.
The IT manager has the three rep email addresses. She needs all scheduled meetings for each rep — topic, start time, duration, join URL — in a Google Sheet so the operations team can work from it.
She's never pulled Zoom meeting data into a sheet before. She opens the Zoom admin panel, navigates to the user management section, finds the first rep, clicks through to their meeting list, and starts writing topics and times into a sheet by hand.
Twelve meetings in, she realizes she's missed the join URLs and has to start over.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads user identifiers from the sheet and through its built-in Zoom integration pulls all scheduled meetings for each one.
List all upcoming scheduled Zoom meetings for user 'me' and write the meeting topic, start time, duration in minutes, and join URL into this sheet
What You Get
- One row per meeting with topic, start time, duration, and join URL.
- All scheduled meetings in one pull — no navigating meeting by meeting through the portal.
- The sheet is immediately shareable with the operations team.
- Join URLs are included, so the team can recreate or migrate each meeting without going back to Zoom.
What If the Data Is Not Quite Ready
You need meetings for multiple specific users, not just yourself
Column A has Zoom user email addresses. For each user email in column A, list all their upcoming scheduled Zoom meetings and append each meeting as a row with columns: UserEmail, Topic, StartTime, DurationMinutes, MeetingId, JoinURL
You only want meetings scheduled in the next 30 days
List all upcoming Zoom meetings for user 'me' that start within the next 30 days. Write topic, start time, duration, and join URL to columns A through D. For meetings outside that window, skip them.
You need the output organized by user, one tab per person
Column A of the 'Users' tab has three Zoom user emails. For each email, create a new sheet tab named after that email, then list all their upcoming meetings in that tab with columns: Topic, StartTime, DurationMinutes, MeetingId, JoinURL
Full offboarding audit: pull meetings, flag recurring ones, and add a migration status column
For each user email in column A, list all upcoming scheduled Zoom meetings and write UserEmail, Topic, StartTime, DurationMinutes, IsRecurring, and JoinURL as columns. In a MigrationStatus column, write 'needs migration' for every row. Leave the column editable for the ops team to update as they work through the list.
One prompt builds the full offboarding workbook.
Try It
Get the 7-day free trial of SheetXAI and open your audit Google Sheet with user emails in column A, then ask it to pull all scheduled Zoom meetings for each one. For bulk-cancelling a list of meetings instead of auditing them, see the spoke on bulk-cancelling Zoom meetings, or the hub overview on all the ways to connect Zoom to Google Sheets.