The Scenario
The debrief is tomorrow at 10 AM. Fifteen candidates made it to the final round, and you need all the interviewer feedback in one Excel worksheet before the meeting starts — interviewer name, overall rating, and the key feedback text — so the hiring committee can review it without scrambling through Ashby during the call.
The feedback exists in Ashby. Getting it into a shareable workbook is the blocker.
The bad version:
- Click into candidate 1's application in Ashby, navigate to the Feedback tab, find the first submission, copy the interviewer name, copy the rating, copy the feedback text, go to Excel, paste.
- Go back to Ashby. Find candidate 2.
- Around candidate 6, you notice one interviewer submitted two separate forms — one from the phone screen that snuck into the final-round view. You have to figure out which submission belongs in the debrief.
Fifteen candidates with three or four interviewers each is potentially 60 individual feedback submissions. This is not a 30-minute task.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the application IDs and pulls the feedback submissions from Ashby through a built-in integration — all 15 candidates in one operation.
Pull all interview feedback for Ashby applications in the Excel 'Finalists' table and write interviewer, decision (hire/no-hire), strengths, and concerns into the 'Debrief' sheet.
SheetXAI calls the Ashby feedback endpoint for each application in the Finalists table, handles multiple submissions per candidate, and writes one row per submission into the Debrief worksheet.
What You Get
- One row per feedback submission with interviewer, decision, strengths, and concerns.
- Multiple submissions per candidate each get their own row — no collapsing.
- The Debrief worksheet is ready to share with the hiring committee before the meeting.
- If a submission is missing a field, that cell is blank rather than breaking the export.
What If the Data Is Not Quite Ready
You only want submissions from the final-round interview stage
For each application ID in the Finalists table, fetch only Ashby feedback submissions associated with the "Final Round" interview type. Write interviewer, decision, strengths, and concerns into the Debrief worksheet.
The hiring manager wants a summary column alongside the raw feedback
For each application ID in the Finalists table, fetch all Ashby feedback submissions. Write interviewer, overall score, and feedback text into the Debrief worksheet. In the next column, add a one-sentence summary of each feedback text.
You want one row per candidate with feedback from all interviewers combined
For each application ID in the Finalists table, fetch all Ashby feedback submissions and combine interviewer names (comma-separated) into one column and feedback texts (line-separated) into another. Write the average overall score into a third column. Place results in the Debrief worksheet.
Pull feedback, flag incomplete submissions, and sort by score in one shot
For each application ID in the Finalists table, fetch all Ashby feedback submissions. Write each as a row in the Debrief worksheet with interviewer, score, and feedback text. In the next column, flag any application with fewer than three submissions as "Incomplete." Sort all rows by score descending when done.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook with Ashby application IDs for your finalists, then ask it to pull all the interview feedback before your debrief. See also the spoke on bulk advancing application stages, or return to the Ashby overview.