The Scenario
You are a QA lead. The sprint review just ended and the team agreed on which bugs move forward and where.
Your Excel workbook has 30 rows in the Cards tab: column A is the Basecamp card ID, column B is the destination column ID. Every card needs to move.
The bad version of this afternoon:
- You open Basecamp, navigate to the card table, find the first card
- You drag it to the new column, or open it and change the column in settings
- On card 12 you open the wrong card because the titles are similar and move it to the wrong column
- You undo, recheck the workbook
- You are on card 22 when the next meeting starts.
The fast version is one prompt before you open the meeting.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the card-and-column pairs and moves every card in Basecamp, without you touching the card table UI.
Open the SheetXAI sidebar and type:
For every row in my Excel table with a card ID in column A and a destination column ID in column B, move the card to that column in Basecamp.
SheetXAI reads every row in the Cards tab, moves each card, and writes confirmation to column C.
What You Get
30 Basecamp cards moved to their post-sprint columns:
- Each card moved to the correct column — driven by the column IDs in column B
- Confirmation written to column C — "moved" or "failed" for each row
- Zero UI clicking — the card table reflects the sprint decisions without you dragging anything
If anything failed, column C tells you which rows. Fix and re-run.
What If the Data Is Not Quite Ready
Sprint-review workbooks from JIRA exports or shared notes are never clean.
When column IDs are missing for some cards
A few rows in column B are blank because those cards are still under discussion.
Move all Basecamp cards in the Cards tab where column B is not blank, using column A as the card ID and column B as the destination column ID. For rows where column B is blank, write "skipped — no destination" to column C.
When you want a preview before committing
You want to see which cards are moving where before anything changes in Basecamp.
Read the card IDs in column A and column IDs in column B of the Cards tab. Without moving any cards, write a preview to column D: fetch the current card title for each card ID and the column name for each column ID.
When some card IDs are outdated
A few cards were archived or deleted between the sprint review and now.
Try to move each Basecamp card in the Cards tab using column A as card ID and column B as destination column ID. If a card ID is not found or is archived, write "not found" to column C and continue. Write "moved" or "failed" for all other rows.
When destination columns need to be created first
Two of the destination columns in column B do not exist yet in the card table.
Read the unique column IDs in column B of the Cards tab. For any column ID that does not exist in the Basecamp card table for project ID 88776655, create a new column using the name in column D for that row. Then move all cards using column A as card ID and column B as destination column ID. Write confirmation to column C.
The pattern: move cards at the speed of data, not at the speed of clicking.
Try It
Get the 7-day free trial of SheetXAI and open any card-movement workbook after a sprint review, then ask it to move the cards for you. The Basecamp integration is included in every plan. See also how to bulk-create Basecamp cards with steps from Excel or the Basecamp in Excel overview.