The Scenario
You inherited this account three weeks ago from someone who left the company. There are apparently 300 active QR codes across five client folders, but you have no idea which ones are performing and which ones haven't been scanned since Q3. The quarterly review is in two days and your manager wants a summary.
The bad version:
- Log into Beaconstac, open the first client folder, click into each QR code one at a time to see its scan count, copy the number into an Excel worksheet row. Multiply by 60 codes in this folder alone.
- Switch to the next client folder. The UI doesn't have a bulk export option for scan counts across folders simultaneously.
- At some point around code 180, you realize you've been copying from the wrong column in the dashboard and have to go back.
This review is happening whether the data is clean or not. Spending the next eight hours clicking through a dashboard is not a real option.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads your workbook and through its Beaconstac integration it can pull your entire QR code inventory — names, types, scan counts, tags, creation dates — directly into the worksheet.
List all bulk QR code collections from my Beaconstac account and write collection name, code count, creation date, and total scans into my Excel sheet for campaign reporting
What You Get
- One row per QR code or collection, written into the worksheet starting at row 2
- Columns populated: name, type, short URL, scan count, tags, creation date
- All client folders pulled together, no folder-switching required
- The data ready to sort by scan count, filter by tag, or build into the summary your manager needs
What If the Data Is Not Quite Ready
I only want QR codes from a specific set of tags — filter before writing
Fetch all Beaconstac QR codes tagged "retail-q1" or "retail-q2" and write name, scan count, short URL, and creation date into my Excel sheet — one row per code
I want to flag low performers — add a column marking codes with fewer than 10 scans
Fetch all Beaconstac QR codes and write name, type, scan count, and short URL into columns A–D, then in column E write "low" if scan count is below 10 and "ok" otherwise
The worksheet already has headers — I want the data starting at row 2 under existing column headers
Fetch all Beaconstac QR codes and write their data starting at row 2, matching these headers already in row 1: Name (A), Type (B), Short URL (C), Scans (D), Tags (E), Created (F)
Pull the inventory, flag low performers, sort by scan count descending, and add a rank column
Fetch all Beaconstac QR codes, write name, type, scan count, tags, and creation date into the workbook, add a column F marking codes under 10 scans as "review", then sort the output by scan count descending and add a rank number in column G
One prompt handles the data pull, the conditional flag, and the sorting together.
Try It
Get the 7-day free trial of SheetXAI and open a blank Excel workbook, then ask it to fetch your full Beaconstac QR code inventory. You'll have the audit data your quarterly review needs in minutes instead of hours. See also: Pull campaign analytics into an Excel workbook and the full Beaconstac integration overview.