The Scenario
You are a data steward. The new quarter started Monday and before the team can use the Coda project table for active work, someone has to clean it out.
You have 300 stale entries in the Coda table: Status = "Cancelled," Created Date older than 6 months, untouched by anyone. Your review process uses Excel — you want to see the list in a workbook before anything gets deleted.
The slow version:
- You open the Coda table and filter by Status = Cancelled
- You page through results, selecting rows one by one for deletion
- Coda confirms each deletion individually
- By row thirty you are wondering if there is a faster way
- You delete one row with the wrong filter still applied
- You spend an hour asking someone to restore it from the revision history.
The fast version is one prompt after a workbook review.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that fetches matching Coda rows for your review and then bulk-deletes them in one pass.
Open the SheetXAI sidebar and type:
Fetch all rows from my Coda 'Projects' table where Status is 'Cancelled' and Created Date is older than 180 days. List them in this workbook for review — one row per entry with row ID, project name, status, and created date. Then delete all of them from Coda and confirm the count of deleted rows when done.
SheetXAI fetches the 300 matching rows into the workbook so you can scan them, then deletes all of them from Coda when you confirm. The count appears when the deletion finishes.
What You Get
Two-step cleanup with a review gate:
- Review list in the workbook — row ID, project name, status, created date for every candidate
- Bulk deletion in Coda — all matching rows removed in one pass
- Confirmation count — number of deleted rows written into the workbook
You do not touch the Coda UI. You read the list, confirm nothing should be kept, and the deletion runs.
If you spot a row in the review list that should not be deleted, you remove it from the workbook before confirming. SheetXAI reads the updated list and skips that row.
What If the Data Is Not Quite Ready
Real cleanup jobs have exceptions. SheetXAI handles them in the same prompt.
When some cancelled projects have linked deliverables to check first
You cannot delete blindly without knowing whether a Cancelled project has child records in another table.
Fetch all rows from my Coda 'Projects' table where Status is 'Cancelled' and Created Date is older than 180 days. For each row, check whether there is a linked row in the 'Deliverables' table. Write all rows into this workbook with a 'Has Linked Deliverables' flag column. Do not delete anything yet.
When you only want to delete rows in a specific project category
Not all Cancelled projects are eligible. Only "Internal" category projects are being purged.
Fetch rows from my Coda 'Projects' table where Status is 'Cancelled', Created Date is older than 180 days, and Category is 'Internal'. Write them into this workbook for review, then delete them from Coda. Confirm the count.
When row IDs are already in the workbook from a prior review
A colleague already ran the export last week and reviewed it. The row IDs are sitting in column A.
Read the row IDs in column A of this workbook and delete each corresponding row from my Coda 'Projects' table in bulk. Confirm the count of deleted rows when done. If any ID returns an error, write 'ERROR' next to it in column B.
When you need to archive the content before deleting
You want a permanent record of what was deleted before the Coda rows disappear.
Fetch all rows from my Coda 'Projects' table where Status is 'Cancelled' and Created Date is older than 180 days. Write all columns for each row into this workbook on a tab called 'Archive — Cancelled Projects'. Then delete all of those rows from Coda and write the deletion count into cell A1 of the archive tab.
The pattern: fetch for review, then delete. The workbook is the audit log and the review gate, all in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open any workbook, then ask SheetXAI to fetch the Coda rows matching your deletion criteria and clean them up. The Coda integration is included in every SheetXAI plan. For related workflows, see how to export Coda table rows into a workbook or the Coda in Excel overview.