The Scenario
You are a data steward. The new quarter started Monday and before the team can use the Coda project table for active work, someone has to clean it out.
You have 300 stale entries in the Coda table. All of them have Status equal to "Cancelled" and a Created Date older than 6 months. Nobody has touched them. They are bloating the table, slowing down views, and polluting filters the active team relies on.
The slow version:
- You open the Coda table and filter by Status = Cancelled
- You page through the results
- You select rows one by one and delete them
- Coda confirms each deletion one at a time
- By row forty you consider a career change
- You delete the wrong row and have to ask someone to restore it.
The fast version is one prompt after a review.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that fetches the matching Coda rows for your review and then bulk-deletes them in one pass.
Open the SheetXAI sidebar and type:
Fetch all rows from my Coda 'Projects' table where Status is 'Cancelled' and Created Date is older than 180 days. List them in this sheet for review — one row per entry with row ID, project name, status, and created date. Then delete all of them from Coda and confirm the count of deleted rows when done.
SheetXAI fetches the 300 matching rows, writes them into the sheet so you can scan them for anything that should be kept, and then deletes all of them from Coda when you confirm. You see the count at the end.
What You Get
Two-step cleanup with a review gate in the middle:
- Review list in the sheet — row ID, project name, status, created date for every candidate row
- Bulk deletion in Coda — all matching rows removed in one pass
- Confirmation count — the number of deleted rows written back into the sheet
You do not touch the Coda UI. You read the review list, confirm nothing should be kept, and the deletion runs.
If you spot a row in the review list that should not be deleted, you remove it from the sheet before confirming. SheetXAI reads the updated list and skips that row.
What If the Data Is Not Quite Ready
Real cleanup jobs usually have exceptions and edge cases. SheetXAI handles them in the same prompt.
When some cancelled projects have linked deliverables you want to check first
You cannot delete blindly without knowing whether a Cancelled project has child records in another Coda table.
Fetch all rows from my Coda 'Projects' table where Status is 'Cancelled' and Created Date is older than 180 days. For each row, check whether there is a linked row in the 'Deliverables' table. Write all rows into this sheet with a 'Has Linked Deliverables' flag column. Do not delete anything yet.
When you only want to delete rows in a specific project category
Not all Cancelled projects are fair game. You only want to purge ones in the "Internal" category.
Fetch rows from my Coda 'Projects' table where Status is 'Cancelled', Created Date is older than 180 days, and Category is 'Internal'. Write them into this sheet for review, then delete them from Coda. Confirm the count.
When row IDs are already in the sheet from a prior export
You ran the export last week and the data steward already reviewed the list. The row IDs are sitting in column A and you just need the deletion to run.
Read the row IDs in column A of this sheet and delete each corresponding row from my Coda 'Projects' table in bulk. Confirm the count of deleted rows when done. If any ID returns an error, write 'ERROR' next to it in column B.
When you need to archive the content before deleting
You want to export the full row content into the sheet as a permanent record before the Coda rows are gone.
Fetch all rows from my Coda 'Projects' table where Status is 'Cancelled' and Created Date is older than 180 days. Write all columns for each row into this sheet on a tab called 'Archive — Cancelled Projects'. Then delete all of those rows from Coda and write the deletion count into cell A1 of the archive tab.
The pattern: fetch for review, then delete. The sheet is the audit log and the review gate, all in one prompt.
Try It
Get the 7-day free trial of SheetXAI and open any sheet, then ask SheetXAI to fetch the Coda rows that meet your deletion criteria and clean them up. The Coda integration is included in every SheetXAI plan. For related workflows, see how to export Coda table rows into a sheet or the Coda in Google Sheets overview.