The Scenario
You are an IT admin. A new cross-functional project is kicking off on Monday, and the project lead has asked you to set up ten new Databricks workspace groups before then, each with the right users assigned.
The group names and member email lists are already in an Excel workbook the project lead's team filled out over the last two days. You have 48 hours.
The bad version of Friday:
- You open the Databricks admin console
- You click "Create Group," type the name, add members one by one from the email list
- You notice the email addresses in the workbook have trailing spaces and inconsistent domains
- You do this ten times
- You make a mistake on group seven and have to remove the wrong user manually
- You spend your Friday evening on provisioning work a script should handle.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that calls the Databricks SCIM API directly, so you do not have to click through the admin console ten times or write provisioning scripts yourself.
Open the SheetXAI sidebar and type:
For each row in the AccessProvisioning table (GroupName in column A, Members as a comma-separated list in column B), create a new Databricks workspace group and add all listed members. Process all 10 rows. Write the returned group ID into column C. If a row fails, write the error into column D.
SheetXAI reads each row, creates the group in Databricks using the SCIM API, adds all members, and writes the group ID back into column C. By the time you close the laptop, the project teams have their access.
What You Get
The AccessProvisioning table with two new columns:
- Column C — Databricks group ID for each successfully created group
- Column D — error message for any group that failed
Failures surfaced per row, so you know exactly which ones need attention without re-running the whole operation.
What If the Data Is Not Quite Ready
Access provisioning workbooks are almost never perfectly clean. SheetXAI handles the messy input in the same prompt.
When the member email list has inconsistent formatting
Some rows have trailing spaces, some use semicolons instead of commas, and one row has a clearly wrong domain.
For each row in the AccessProvisioning table, normalize the Members in column B: trim whitespace from each address, replace semicolons with commas as the separator, and flag any address that does not end in @yourcompany.com by writing "INVALID EMAIL: [address]" into column D. Then create the group with the valid members only. Write the group ID into column C.
When some groups already exist and should not be duplicated
You are running a re-provisioning pass and some of the groups in column A already exist in the workspace.
For each row in the AccessProvisioning table, check whether a Databricks workspace group with the name in column A already exists. If it does, skip creation and write "ALREADY EXISTS" into column C. If it does not exist, create it, add the members from column B, and write the new group ID into column C.
When only certain rows should be processed this run
Three groups are for the core team and need to be live before Monday. The other seven can wait until Tuesday. You have flagged the urgent ones with "PRIORITY" in column E.
For rows in the AccessProvisioning table where column E says "PRIORITY," create the Databricks workspace group and add members from column B. Write the group ID into column C. For all other rows, write "DEFERRED" in column C.
When you want group creation plus notification messages drafted in one pass
The project lead wants every new group member notified. You want the messages drafted while the groups are being created.
For each row in the AccessProvisioning table, create the Databricks workspace group using column A and column B. Write the group ID into column C. Then write a one-sentence notification message into column E: "You have been added to the [group name] workspace group in Databricks — you now have access to the project resources." I will copy these into an email to each member list.
The pattern: ten groups that used to mean ten trips through the admin console become one prompt, regardless of how messy the input workbook is.
Try It
Get the 7-day free trial of SheetXAI and open an Excel workbook with your group names and member lists, then ask it to create the Databricks workspace groups and write the IDs back. The Databricks integration is included in every plan. For related workflows, see how to export a Unity Catalog table inventory to Excel or the Databricks in Excel overview.