The Scenario
You run a mid-size newsletter for a media company. Someone on the team imported a list of 2,000 contacts from an event partner — attendees who opted into third-party communication. The list showed up in the shared Excel workbook on a Friday afternoon with a note: "can we send to these?" It's now Monday morning and the campaign is slated for Wednesday. You have no idea whether half these addresses will bounce. You can't import them to your ESP without a cleanliness check, and your ESP won't let you suppress individual addresses after the fact — they count against your bounce rate whether or not you thought they'd fail.
The bad version:
- Export the worksheet as a CSV, upload to Emailable, get back results, download the output file, open it alongside the original workbook, figure out which column is the status column, paste it in.
- Realize the output CSV uses different column ordering than you expected, re-sort both files, repaste.
- Write a formula to flag "remove" rows, apply it, discover three rows got misaligned in the paste, fix them manually, and move on — except you're not confident you caught them all.
Your send window is tight and this is the kind of cleanup that usually consumes an entire morning you didn't budget.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook. It reads the list, submits the verification batch to Emailable, waits for the job to complete, and writes your action tags back directly — no file exports, no formula gymnastics, no re-matching.
Here's the prompt for this task:
Verify the full email list in my Excel sheet's column A using Emailable, then populate column B with the Emailable status and column C with a recommended action (keep/review/delete).
What You Get
- Column B populated with Emailable's status for each address: "deliverable," "risky," or "undeliverable."
- Column C populated with an action recommendation — "keep," "review," or "delete" — mapped from the Emailable status.
- No output file to download, no sorting step, no re-import.
What If the Data Is Not Quite Ready
The imported list has duplicate email addresses across several rows
Before verifying, remove duplicate email addresses from column A, then submit the deduplicated list to Emailable batch verification. Write the Emailable status to column B and the action recommendation (keep/review/delete) to column C next to each unique address. Leave the duplicate rows blank.
Some rows have missing emails — the cell is blank or contains placeholder text like "n/a"
Skip any rows in column A where the cell is blank or contains "n/a" or similar placeholder text. Submit only the valid email addresses to Emailable batch verification and write the Emailable status to column B and the action recommendation to column C for those rows. Leave the blank-or-placeholder rows untouched.
You want more granular tagging — not just three buckets but the actual Emailable reason code too
Submit all emails in column A to Emailable batch verification. Once complete, write the action recommendation ("keep," "review," "delete") to column B, the Emailable status to column C, and the reason code (e.g., "rejected_email," "disposable," "invalid_domain") to column D so you have the reasoning alongside each decision.
You want the full cleanup, verification, and tagging done in one pass before the import
Trim all email values in column A, remove duplicates, skip blanks and placeholder entries, then submit the valid list to Emailable batch verification. Write the action recommendation to column B, the Emailable status to column C, and the reason code to column D. Finally, write a count of "keep," "review," and "delete" rows to a summary block starting at F1 so you can see the split at a glance.
One prompt — the cleanup, the verification call, and the summary all happen together.
Try It
Open your imported contact workbook and get the 7-day free trial of SheetXAI — ask it to run Emailable batch verification on the list and tag every row before you import to your ESP. Also see: Verify Individual Emails and Enrich With Metadata and the Emailable integration hub.