The Scenario
You are a finance manager. Every Monday morning you send a cash-flow planning snapshot to the CFO covering the next 30 days. A key input is accounts payable — which supplier invoices are outstanding, when they are due, which are already overdue.
The data lives in ERPNext. Your current process: log into ERPNext, navigate to the Purchase Invoice list, filter to Unpaid, export to CSV, open in Excel, delete the 14 columns you do not need, sort by due date, add a formula to flag overdue invoices, format the supplier name column because the export wraps it inconsistently. Twenty-five minutes, every Monday, for a snapshot that takes thirty seconds to describe.
The bad version of Monday morning:
- Log into ERPNext, navigate to Purchase Invoices
- Filter to Unpaid, export to CSV
- Open CSV, keep: supplier name, invoice total, currency, due date
- Delete everything else, sort by due date
- Add overdue flags, fix column formatting
- Paste into the CFO's Excel template
- It is 9:30 and the analysis has not started.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI queries ERPNext directly and writes the AP snapshot into the workbook, formatted for the CFO template.
Open the SheetXAI sidebar and type:
List all ERPNext Purchase Invoices with status 'Unpaid' and write supplier name, invoice total, currency, and due date into columns A through D of the AP Review tab. Sort by due date ascending. Write "OVERDUE" into column E for any invoice where the due date is before today. Leave column E blank otherwise.
SheetXAI queries ERPNext, writes the results, sorts the rows, and applies the overdue flag. The AP snapshot is ready before you open your first email of the week.
What You Get
A clean AP snapshot with every unpaid Purchase Invoice:
- Supplier name, invoice total, currency, due date — columns A through D, sorted ascending
- Overdue flag — column E, "OVERDUE" for past-due invoices
- CFO-ready — no manual formatting, no column deletions
Column E is visible the moment the CFO opens the workbook. The overdue invoices are already surfaced.
What If the Data Is Not Quite Ready
AP review has predictable variations — multi-currency, partial payments, supplier exceptions. SheetXAI handles them inline.
When the CFO only needs invoices due in the next 30 days
List all ERPNext Purchase Invoices with status 'Unpaid' and a due date within the next 30 days. Write supplier name, invoice total, currency, and due date into columns A through D of the AP Review tab, sorted by due date. Flag overdue invoices in column E.
When you need amounts shown in a single currency
The invoices are in GBP, EUR, and USD. The CFO wants one total in USD.
List all unpaid ERPNext Purchase Invoices due within the next 30 days. Write supplier name, original invoice total, currency, and due date into columns A through D of the AP Review tab. In column E, convert the invoice total to USD using the exchange rates in the FX Rates tab (column A = currency code, column B = rate to USD). Sum column E at the bottom of the tab.
When you want to group by supplier to show total exposure per vendor
List all unpaid ERPNext Purchase Invoices in the AP Review tab, sorted by supplier name, then by due date ascending within each supplier. Write supplier name, invoice total, currency, and due date into columns A through D. Add a subtotal row after each supplier group showing total owed to that supplier.
When you need overdue flags, currency conversion, and a cash-flow summary paragraph all at once
Fetch all unpaid ERPNext Purchase Invoices. Write supplier name, invoice total, currency, and due date into columns A through D of the AP Review tab, sorted by due date. Convert all totals to USD using the FX Rates tab and write the USD equivalent into column E. Write "OVERDUE" into column F for invoices past due today. Then write a two-sentence cash-flow summary at the top of the tab: total AP balance in USD, and how much of it is overdue.
The pattern: pull, convert, flag, and summarize in one instruction. The Monday morning report is done before the coffee is cold.
Try It
Get the 7-day free trial of SheetXAI and run it before your next Monday AP review. The ERPNext integration is included in every SheetXAI plan. For other finance workflows, see how to bulk-generate Sales Invoices from a workbook of Sales Order IDs or the ERPNext in Excel overview.