The Scenario
It's Thursday afternoon and you've just been handed a cleanup project. The company has 45 Paperform forms spread across four spaces, and nobody has a clear picture of what's still active and what's been sitting idle for eight months. Your job is to build the audit workbook: every form, its ID, the space it lives in.
The bad version:
- Open Paperform, navigate to the form library, and start writing down form names one at a time — clicking into each form's settings panel to find the ID because it doesn't display in the list view
- Switch to the spaces panel, cross-reference which forms belong to which space, and fill in the space column manually for all 45 rows
- Go back and verify that the IDs you wrote down match what's actually in the URL bar, because three of them look suspiciously similar and you're not confident you got them right
That's a two-hour job on a day you already had other things on the list. And when someone asks you to re-run the audit next quarter, you do it again from scratch.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that runs inside your Excel workbook. It reads the workbook and, through its built-in Paperform connection, can query your entire form library and write the results directly into your columns — no copy-pasting, no tab-switching, no ID transcription.
Fetch all forms from my Paperform account and populate this Excel table with form name, form ID, and the space it belongs to so I can audit which forms are still active
What You Get
- Column A: form name for every form in your Paperform account
- Column B: form ID (the exact string, not an approximation)
- Column C: the space name the form belongs to
- All forms returned in one operation — no pagination you have to manage manually
What If the Data Is Not Quite Ready
Some forms have no space assigned
List all my Paperform forms and write name, ID, and space into columns A through C — for any form with no space assigned, write "Unassigned" in column C
You want to sort by space before writing
Fetch all Paperform forms and write them into this Excel table sorted by space name, then alphabetically by form name within each space — columns: form name, form ID, space name
You need form IDs from multiple spaces cross-referenced against a second worksheet
I have a list of space names in column A of the "Spaces" worksheet — fetch all Paperform forms and write each form's name, ID, and space into the "Forms" worksheet, but only include forms that belong to spaces listed in the Spaces worksheet
Full audit pull with an active/inactive flag
Fetch all Paperform forms, write name, ID, and space into columns A through C of this table, and in column D write "Review" for any form whose name contains "old", "test", "draft", or "copy" — everything else gets "Active"
The most efficient audit runs both the data pull and the classification in the same prompt.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where your form audit lives — then ask it to populate every row from your Paperform account in one shot. If you also need to map forms back to spaces, see the spaces inventory spoke or the full Paperform overview.