The Scenario
You manage eight client accounts inside a shared Paperform workspace. A new stakeholder has asked for a workspace map — which spaces exist, how many forms live in each one, and what those forms are called — before you reorganize everything next week. You've never had to produce this document before, and there's no export for it.
The bad version:
- Navigate to the Spaces panel in Paperform and write down each space name and its ID from the URL
- Click into each space, scroll through the forms it contains, and write down every form name and ID for that space in your workbook
- Do this for all eight spaces, keeping careful track of which row belongs to which space, knowing that one wrong click resets the breadcrumb trail you've been following
Eight spaces times an average of six forms per space is 48 rows of manual data entry, each requiring at least two clicks to verify.
Nobody hired you to be a human export tool. The stakeholder needs the map in two hours, and this is the only path you can see.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook and, through its built-in Paperform integration, can pull your full space and form hierarchy in one operation and write it into a structured format you choose.
Fetch all Paperform spaces and their forms into this Excel table organized by space name, showing how many forms each space contains
What You Get
- One row per space, with space name, space ID, and total form count
- The structured breakdown your stakeholder can read without a translation layer
- All spaces returned in a single pull — no partial results from a page-limited UI
What If the Data Is Not Quite Ready
You want one row per form with space columns repeated
List all Paperform spaces and for each space list all the forms it contains — write space name, space ID, form name, and form ID into this Excel table, one row per form
You need spaces and forms, but only for certain client prefixes
List all Paperform spaces whose name starts with "Client" and for each space list all forms with their name and ID — write space name, form name, and form ID into this table
You want to cross-reference the space list against a second worksheet
I have a list of expected space names in column A of the "Expected Spaces" worksheet — fetch all Paperform spaces, write all of them into the "All Spaces" worksheet, and in column D mark any space that does not appear in the Expected Spaces list as "New"
Full workspace map with form counts and a summary row
Fetch all Paperform spaces and forms, write the full hierarchy into this Excel table with space name, space ID, form name, and form ID, then add a summary row at the bottom of each space group showing total form count for that space
The inventory and the summary both come out of one prompt — no separate count formula needed.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where your workspace map needs to live — then ask it to pull your complete Paperform space structure in one shot. For a flat form list, see the form library audit spoke or the full Paperform overview.